X IT-402 Digital Documentatn

Subject: IT-402
Topic: Digital Documentation

(Advanced)
Grade: X
CB/X/2122 Digital Documentation (Advanced) 1 of 35

Learning Outcomes
 Create and apply styles in a document
 Insert and use images in a document
 Create and use a Template
 Create and customize a Table of contents
 Implement the Mail Merge

Styles
 A style is a set of text formatting characteristics such
as font size, color, and alignment.
 Used to apply a set of formatting choices consistently
throughout your document.
 Styles can be located on the Home tab and Design
Tab, in the Styles group.

Style and Formatting window
• The Styles and Formatting window includes the most complete set of
tools for styles.

Types of Styles
 Paragraph
It contains both paragraph and text formatting attributes:
indents, tabs, font, text size and so on.
 Character
It formats only characters, not paragraphs.
 Linked
It is a combination style that can be applied to both
paragraphs and individual characters.

Types of Styles
 Table
It is applied to tables, to add lines and shading to the table

cells contents.
 List
It is used for presenting information in the form of lists.
The styles can include bullets, numbers, indentation, and

other formats typical for the parts of a document that present
lists of information.
Creating a new style using drag-drop

Applying a Style

Styles and Formatting window

Style and Formatting window

Fill Format
 It is used to apply a style to many different areas quickly without
having to go back to the Styles and Formatting window and
double-click every time.
 It is useful when you need to format many scattered paragraphs,
words, or other items with the same style.
 It is easier to use than making multiple selections first and then
applying a style to all of them.

Fill Format

Fill Format

Creating and updating new style
 You can create a new style from the formatting of an object in
the current document.
 For instance, you can change the formatting of a paragraph or
frame until it appears the way you like it , and then you can
turn that object's formatting into a new style.
 This saves time, as you do not have to remember all of the
formatting settings.


Load style from another template or document

Load style from template or another document

Creating a new style using drag-and-drop

Creating a new style using drag-and-drop

Insert Images in a document

Templates
 A template is a model document that is used to create other documents.
For example: You can create a template for business reports that has your
company’s logo on the first page. New documents created from this template
will all have your company’s logo on the first page.
 Templates can contain text, graphics, a set of styles, and user-specific
setup.information such as measurement units, language, the default printer, and
toolbar and menu customization.
 All documents in LibreOffice are based on templates.

Using a Template

Creating a Template

Creating a Template

Setting a custom default template

Table of contents
 The table of contents feature lets you build an automated table of contents
from the headings in your document.
 These entries are automatically generated as hyperlinks in the table.
 Any changes made to the text of a heading in the body of the document or
the page on which the heading appears automatically appear in the table of
contents when it is next updated.

Creating a Table of Contents (TOC)

Mail Merge Process
Mail Merge tool allows us to produce multiple
documents from a single document using a data
source.

Benefits of Mail Merge Process
 Easy to make a change in a single letter and for that change to
reflect in every letter e.g. change the date
 Once the merge has been set up, thousands of letters can be
produced very quickly
 It is easier to proof read just one letter than thousands of
individual letters
Benefits of Mail Merge Process
 Letters can be sent to people who meet specific
criteria
 A standard letter can be saved and reused
 Letters can be personalised
 The same data source and be reused - reducing the
risk of error
To create a starting Document

Customizing the Address List

Customized Address List

Thank
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Subject: IT-402

Topic: Digital Documentation

CB/X/2122 Digital Documentation (Advanced) 1 of 35

 Create and apply styles in a document

 Insert and use images in a document

 Create and use a Template

 Create and customize a Table of contents

 Implement the Mail Merge

CB/X/2122 Digital Documentation (Advanced) 2 of 35

as font size, color, and alignment.

 Used to apply a set of formatting choices consistently

throughout your document.

 Styles can be located on the Home tab and Design

Tab, in the Styles group.

CB/X/2122 Digital Documentation (Advanced) 4 of 35

CB/X/2122 Digital Documentation (Advanced) 5 of 35

It is applied to tables, to add lines and shading to the table

The styles can include bullets, numbers, indentation, and

CB/X/2122 Digital Documentation (Advanced) 7 of 35

CB/X/2122 Digital Documentation (Advanced) 8 of 35

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CB/X/2122 Digital Documentation (Advanced) 10 of 35

having to go back to the Styles and Formatting window and

double-click every time.

 It is useful when you need to format many scattered paragraphs,

words, or other items with the same style.

 It is easier to use than making multiple selections first and then

applying a style to all of them.

CB/X/2122 Digital Documentation (Advanced) 12 of 35

CB/X/2122 Digital Documentation (Advanced) 13 of 35

the current document.

 For instance, you can change the formatting of a paragraph or

turn that object's formatting into a new style.

 This saves time, as you do not have to remember all of the

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will all have your company’s logo on the first page.

 Templates can contain text, graphics, a set of styles, and user-specific

setup.information such as measurement units, language, the default printer, and

toolbar and menu customization.

 All documents in LibreOffice are based on templates.

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from the headings in your document.

 These entries are automatically generated as hyperlinks in the table.

contents when it is next updated.

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reflect in every letter e.g. change the date

produced very quickly

 It is easier to proof read just one letter than thousands of

 A standard letter can be saved and reused

 Letters can be personalised