Professional Documents
Culture Documents
Tenant+Fit Out+Manual+V1.3+Jan,+2017
Tenant+Fit Out+Manual+V1.3+Jan,+2017
January 2017
Version 1.3
Table of Contents Columns and Fire Hydrants ....................................................................................... 11
Section 1 - General Wet Areas ...................................................................................................................
Information ............................................................................................. 3 12
1.1 Introduction ......................................................................................................... 3 Common Areas .......................................................................................................... 12
1.2 Fit-Out Design ..................................................................................................... 3 Signage ....................................................................................................................... 12
1.3 Fit-Out Process.................................................................................................... 3 6.2Additional Requirements
Retail Tenancies ..........................................................................................
................................................................................................ 13 13
1.4 Fit-Out Works...................................................................................................... 3 Storefronts .................................................................................................................. 13
1.5 Fit-Out Forms ...................................................................................................... 3 Storefront Closure ...................................................................................................... 13
Section 2 - Glossary of Façade and Structure.................................................................................................
Terms................................................................................................... 4 6.313 Mechanical and Electrical ................................................................................. 13
Electrical ..................................................................................................................... 13
Section 3 - Building Technical
Information ...................................................................... 5 In addition: ................................................................................................................. 14
Air-conditioning .........................................................................................................
3.1 Fire Protection/Alarm System ............................................................................ 5 14
3.2 Electrical............................................................................................................... 5 Other Air-conditioning requirements / material recommendations: ............................... 14
3.3 Air Conditioning .................................................................................................. 5 6.4Plumbing and Drainage
Fire Alarm .............................................................................................
/ Firefighting Systems...................................................................... 15
3.4 Elevators .............................................................................................................. 6 6.515 Information and Communications Technologies (ICT) ...................................
3.5 Water and Sewage .............................................................................................. 6 Section 715- Design Plans and
3.6 Information and Communications Technologies (ICT) ..................................... 6 Specifications .................................................................. 17
4.1 Lease Agreement ................................................................................................ 7 7.1 General............................................................................................................... 17
4.2 Section 4 - Pre Fit-Out
Handover of Leased Premises............................................................................ 7 7.2 Floor Plans ......................................................................................................... 17
4.3 Requirements ................................................................................. 7
Approved Contractors ........................................................................................ 7 7.3 Ceiling Plans....................................................................................................... 17
4.4 Fit-Out Deposit ................................................................................................... 7 7.4 VAC Layout Plans ..............................................................................................
4.5 Fit-out Approvals Fee & Penalties ..................................................................... 8 7.5 17
4.6 Insurance.............................................................................................................. 8 7.6 Electrical Layout Plans ...................................................................................... 17
4.7 Disputes ............................................................................................................... 8 7.7 Mechanical Plans ............................................................................................... 18
Section 5 - Fit-Out 7.8 Fire Services Plans ............................................................................................. 18
Process
5.1
.......................................................................................................
Provision of “As Built” Plans................................................................................ 9
9 7.9 Security System Plans........................................................................................ 18
5.2 7.10 Card Access Control Plans ................................................................................ 18
Tenant’s Fit-Out submission Drawings .............................................................. 9
5.3 7.11 Other Services Plans ......................................................................................... 18
Appointment of Fit-Out Contractors................................................................. 9
5.4 Contractor’s HSE Plan and Work Permit Request............................................. 9 Section 8Changes
- Fit-Out to Approved Plans ............................................................................. 19
5.5 Commencement of Fit-Out Works .................................................................... 9 Rules
8.1
.........................................................................................................
General............................................................................................................... 20
20
5.6 Completion of Fit-Out Works .......................................................................... 10 General Work Permit ................................................................................................. 20
Testing and Commissioning ....................................................................................... 10 Standards of Workmanship .......................................................................................
Final Inspection .......................................................................................................... 10 20
5.7 Fit-out Work Completion ................................................................................. 10 Co-ordination of Works............................................................................................. 20
Section 6 - Design Criteria and Design Overtime .................................................................................................................... 20
6.1 Restrictions...................................................11
Architectural ...................................................................................................... 11 Smoking ......................................................................................................................
General ....................................................................................................................... 11 20
8.2Cooking
Access etc.................................................................................................................. 20
................................................................................................................
Walls............................................................................................................................
General ....................................................................................................................... 20
20
11
Behavior on Site
Site Access ......................................................................................................... 20
..................................................................................................................
Ceilings .......................................................................................................................
11 20
Floor Finish ................................................................................................................. 11
Dubai South – Tenant Fit-out Manual
Plant Room and Roof Access .................................................................................... 21 9.10 HSE Permit to Work .......................................................................................... 26
8.3 Use of Elevators ................................................................................................ 21 Section 10 -
Passenger Elevators ................................................................................................... 21 Reinstatement .................................................................................................... 27
General............................................................................................................... 27
10.1
Service Elevator ......................................................................................................... 10.2 Reinstatement Requirements........................................................................... 27
8.421 Noisy or Disruptive Works ................................................................................ 21 Internal Partitioning ................................................................................................... 27
8.5 Heavy Equipment.............................................................................................. 21
8.6 Main Entrance and Structure ....................................................................................
Protection during Fit-Out Works ..................................................................... 21
8.7 27
Disposal of Debris ............................................................................................. 22
8.8 Ceiling Tiles And Grids ...............................................................................................
General Cleaning Requirements ...................................................................... 22
8.9 27
Cleaning of Air Conditioning Units and Replacement of Filters .................... 22
8.10 Floor ............................................................................................................................
Toilet Facilities................................................................................................... 22
8.11 27
Spray Painting.................................................................................................... 22 Light Boxes and Light Tubes ..................................................................................... 27
8.12 VAC, Electricity and Lighting ............................................................................ 22
Air Conditioning ......................................................................................................... 22
Fire Services System ...................................................................................................
27
Electricity Supply ........................................................................................................ ................................................................................................. 28
10.3
Air Conditioning
Final InspectionSystem .............................................................................................
23 10.4
27 Return of Security Deposit................................................................................ 28
Trunking ......................................................................................................................
APPENDIX A - Voice/Data
Electrical and FIT-OUTSystem ............................................................................... 28
23 Deliveries and Loading Bay .............................................................................. 23
8.13
FORMS ................................................................................................
Plumbing and Drainage ..............................................................................................
8.14
Lighting .......................................................................................................................
Obstruction of Services..................................................................................... 23 23
8.15 28
Partitioning to External Windows .................................................................... 23 APPENDIX B – JCI..........................................................................................................
– FCU Controller
8.16 Debris Removal
Penetration of Floor Slabs etc. ......................................................................... 23
8.17 Specifications........................................................
28 APPENDIX C – FCU Wiring
Shutdown of Building Systems ......................................................................... 23
8.18 Emergency Procedures and Contact Points .................................................... 23 Diagram .......................................................................................
8.19 Emergency and Fire Protection Services ......................................................... 24
8.20 Removal of Redundant Equipment ................................................................. 24
8.21 Labelling ............................................................................................................ 24
8.22 Security .............................................................................................................. 24
8.23 Progress Inspections ......................................................................................... 24
Section 9 - Health, Safety and Environment
(HSE) .....................................................25
General............................................................................................................... 25
9.1
9.2 Contractor’s HSE Plan ....................................................................................... 25
The HSE Plan must include: ....................................................................................... 25
9.3 Safety Officer / Safety In-charge ...................................................................... 25
9.4 HSE Incidents..................................................................................................... 25
9.5 Visitors................................................................................................................ 25
9.6 Fire Prevention .................................................................................................. 26
9.7 HSE Violations ...................................................................................................
9.8 26
9.9 Personal Protection Equipment ....................................................................... 26
Hot Works .......................................................................................................... 26
P a g e |2
Dubai South – Tenant Fit-out Manual
Section 1 - General Information 1.4 Fit-Out Works
1.1 Introduction Tenants are responsible for making all arrangements for the carrying out of all works
required by their fit-out proposals using approved contractors (see Section 4.3).
The purpose of this manual is to provide relevant information to guide and assist fit-out works must be undertaken in accordance with the provisions All
Tenants and their designers, architects and fit-out contractors to ensure completion of manual and applicable law, rules and regulations. The fit-out works of this
fit-out works safely, and in compliance with all building standards which are applicable monitored periodically by DUBAI SOUTH to ensure compliance. will be
locally.
At completion of the fit-out process the Tenant should apply to DUBAI SOUTH
Tenants will remain ultimately responsible for compliance with the provisions of this for
manual and are therefore advised to read its contents carefully. approval of Fit-out Wo rk Completion in order to commence business operations.
1.5 Fit-Out Forms
Tenants must ensure that a copy of this manual is provided to their architects,
designers, engineers and contractors to ensure that all design and fit-out works are Throughout the fit-out process, Tenants or their contractors will be expected to
undertaken in accordance with the provisions of this manual. provide certain information to DUBAI SOUTH through the completion
and
submission of various fit-out forms. These forms are in the following
A Fit-Out Coordination team from DUBAI SOUTH will be introduced to tenants to explainedof this manual. A full list of forms appears at Appendix
sections
or A.
their representatives to assist in all phases of the fit-out works by providing base
building information, fit-out information and clarification on the provisions of this
manual, as necessary.
1.2 Fit-Out Design
Each fit-out design must comply with the design criteria, design restrictions and
specifications set out in Section 6. Designs that do not meet such requirements must
be amended and re-submitted.
P a g e |3
Dubai South – Tenant Fit-out Manual
Section 2 - Glossary of Terms
P a g e |4
Dubai South – Tenant Fit-out Manual
Section 3 - Building Technical Information The leased premises have a separate LV normal power supply feeder (to
disconnect switch) connected to its related metering unit in the electrical room.
The office park buildings have the following services pre- Tenants are responsible for providing the electrical installations from the electrical
installed: room distribution boards and installation of lighting and power within the
leased premises.
3.1 Fire Protection/Alarm System
Tenants must ensure that the design and installation of all electrical fittings and
The Fire Protection/Alarm System for the office park buildings includes the wiring
following is performed by a qualified electrical contractor in compliance with the
features: regulations for electrical installations issued by the Dubai Electricity and Water
• Fully automated sprinkler system Authority (DEWA) in addition to BS/IEC standards (where not in contradiction
• Fire hydrant/hose reel system with the local codes of practice and regulations).
• Intelligent optical smoke detectors Po s sib ilit y to increase the electrical supply capacity to meet the
• Water flow and tamper switches at each sprinkler zone Tenant’s
• Manual alarm initiation through double action stations” distributed requirements is subject to spare load availability. If an increase is required,
“pull throughout the building Tenants must obtain a prior written approval from DUBAI SOUTH and fees for
additional load requirement may apply. A ll necessary work for increasing the
Fire hose reels and landing valves are located in the core areas of the buildings electrical supply capacity will be carried out by qualified electrical contractor at the
and near exit staircases. The locations of the fire hose reels allow for the full Tenant’s
3.3 expense.
Air Conditioning
coverage of all floor areas.
Air conditioning systems are supplied by DUBAI SOUTH to suit an open
Sprinkler piping stub-outs – 2 inches are provided within the core and shell area. plan
Tenants layout. The air conditioning system is designed for a cooling load of 22 m² / TR.
are to extend the sprinkler piping system within their leased premises (at the
Tenant’s cost) as required to comply with local fire protection regulations of UAE Fire Chilled water for air conditioning will be provided from DLC’S Central
Utility
Complex (CUC-DLC) and will include chilled water stub-out piping the leased
and Life Safety Code of Practice and any other codes and standards that may apply
to by
from time to time. Refer section 6.4 for further information on Fire alarm /
premises. The Tenant’s design plans will be reviewed and DUBAI
Firefighting system requirements.
approved
3.2 Electrical SOUTH to ensure the design within the cooling load.
P a g e |5
Dubai South – Tenant Fit-out Manual
Building Management System (BMS) 3.4 Elevators
For a core and shell type fit-out where new FCUs and their controls are to be added, Each building in the office park includes four (4) passenger elevators, each with
all the FCUs controller i.e. thermostats shall be integrated with the building BMS system a
by the fit-out contractor. This is to match the building standards and allow DUBAI capacity of 1250kg. In addition, each building includes one (1) service elevator
SOUTH to monitor and control the comfort level and Energy usage in the buildings and servicing all floors with a capacity of 1250kg.
to allow DUBAI SOUTH Facilities maintenance to maintain the air-conditioning 3.5 Water and Sewage
system properly in the long run.
All leased premises are provided with a cold water supply line and
The Office park FCU Thermostats need to be of Johnson Controls make. sewage
(Refer Appendix B for specifications) drainage. Tenants may be required to install cold water meters at their own cost
The FCU Thermostats need to be wired to each other as a chain and and expense as per DEWA requirements. Meters must be installed in accessible
terminated at the building BMS control center in the ground floor along with locations. If Tenants require hot water, a water heating system must be included
the A/C installation works as per schematic shown in Appendix-C. in the Tenant’s fit-out design documentation and installed by the Tenant’s fit-
out contractor at the Tenant’s cost.
The programming for FCUs to communicate with BMS shall be done only 3.6 Information and Communications Technologies (ICT)
by
the existing BMS contractor for the building who will check the capacity of the
spare points in the BMS and advise if a controller is to be added to the system. A Consolidation Point (CP) is provided within the leased premises to provide a link
The cable type for the FCU Thermostat shall be of below type for proper between the Tenant’s network and the Landlord’s permanently installed network
BMS communication. cabling. The Tenant’s network, whether cabled or wireless, is the Tenant’s
responsibility
Bus & Cable Non-Plenum Applications Non-Plenum Applications
.
Type Part Number O.D. Part Number O.D.
FC Bus: 22 Anixter: 0.138 in. Anixter: 0.140 in.
AWG stranded CBL-22/3-FC- CBL-22/3-FC-
3-Wire twisted PVC PLN
shielded cable.
Belden: Belden:
B5501FE B6501FE
Monitoring and control for the server room cooling systems also need to be
connected to the building BMS apart from any local controls required by
tenant. It is advised to have proper integration of the air-conditioning controls
with the building BMS since DUBAI SOUTH Facility management technicians
can provide proper maintenance and support for the facility after it is
completed and operational.
Only the existing BMS contractor shall be employed by the fit-out contractor
at their cost who will be responsible for supplying the JCI thermostats, wiring
and other accessories for the job, including the integration of the controls to
the BMS.
P a g e |6
Dubai South – Tenant Fit-out Manual
Section 4 - Pre Fit-Out Requirements will need to be registered and approved by other governmental authorities in addition
to DUBAI SOUTH. For example, contractors working on the fire
4.1 Lease Agreement protection/alarm system must be approved by Civil Defense.
All tenancies are subject to the terms and conditions of the lease agreement between 4.4 Fit-Out Deposit
DUBAI SOUTH and Tenant. Possession of the leased premises will not be granted
until the lease agreement has been signed by both parties. Tenants are advised to Tenants are required to provide a fit-out deposit as a performance security to ensure
determine and settle their monthly utilities bills like electricity, air-conditioning and complete compliance with the provisions mentioned in this manual and to cover
water of their leased premises with DUBAI SOUTH and relevant Authorities. potential costs, damages to any equipment or areas which come under use during fit-
Furthermore
not be allowedtenant shall the leased office space till “Fit-out Work Completion” is
to occupy out works (including but not limited to service elevator, common areas, stair cases,
approved by DUBAI SOUTH. parking areas, loading/unloading areas etc. and all areas under fit-out Scope of works
which are approved by the authority) and any other expenses that may be incurred
4.2 Handover of Leased Premises during the fit-out works process. In the event that DUBAI SOUTH has a claim
against the Tenant (or the Tenant’s contractors) that exceeds the amount of the fit-out
deposit, DUBAI SOUTH may claim the excess from the Tenant as a debt.
Unless otherwise agreed in the lease agreement, the Tenant will be informed by
DUBAI
SOUTH of the handover date for the leased premises. The Tenant or its authorized The fit-out deposit shall be calculated as
representatives will be required to attend a handover meeting at the leased premises, follows.
go through the Handing over checklist and certify that the leased premises and the SIZE OF LEASED PREMISES AMOUNT OF FIT-OUT DEPOSIT
Landlord’s fixtures and fittings have been handed over to the Tenant in a good and
leasable condition.
1,000 m² or less 50,000
If any defects in the leased premises or any of the Landlord’s fixtures and fittings
are
identified these shall be reported on the Handing over checklist and DUBAI SOUTH 1,001m² to 5,000m² 100,000
will promptly address these. Once the defects have been remedied the Tenant or
its authorized representatives must confirm the rectification work has been Over 5,000m² 150,000
satisfactorily completed. * A knowledge fee of AED 10 applies to each
Once the Tenant has certified taking over the leased premises, the Tenant will become transaction.
responsible for the upkeep, cleanliness, and security of the leased premises. The fit-out deposit must be paid upon appointment of the fit-out contractor (see
Section 4.3) by a security deposit cheque un-dated and un-cashed.
4.3 Approved Contractors
Subject to any deductions claimed as above, the fit-out deposit will be refunded to the
All fit-out works (including alterations or addition to finishes and mechanical Tenant, promptly upon approval of the Fit-out Work Completion form.
and
electrical (MEP) services within or outside the leased premises) must be carried out
by registered contractors.
If the Tenant desires to use a contractor or contractors that are not registered,
the
Tenant must provide details of the proposed contractor(s) by completing and
submitting form F-017 – Consultant/Contractor Registration to DUBAI SOUTH for
review and approval. Tenants are reminded that contractors undertaking certain
works P a g e |7
Dubai South – Tenant Fit-out Manual
4.5 Fit-out Approvals Fee & Penalties 4.7 Disputes
The following fee structure applies to all fit-out All complaints and disputes concerning Fit-out works shall be referred to the
jobs: Authority.
Any financial disputes shall be referred to Dubai courts.
SUBMISSION NAME FEE * Authority shall carryout HSE inspections periodically during and post
construction.
Fit-out HSEQ NOC (<= 1000 m2) AED 1,000 However tenant and his agent shall be held responsible for any accidents and/or
damages arising out of any lapses to their own property and/or adjoining property for
Fit-out HSEQ NOC (> 1000 m2) AED 10,000 any consequential physical and / or financial damages and liabilities. All such
incidents shall be reported to the authority.
Contractor Registration (New) AED 2000
Fit-Out Contractors
Fit-out contractor must procure and maintain CAR (Contractors' All Risks) and
Public
Liability Insurance with coverage of not less than 125% of the cost of the fit-out
works for any one incident and unlimited in aggregate for the duration of the fit-out
works.
Tenants must ensure that their fit-out contractors also have in force and maintain
for
the duration of the fit-out works Workers’ Compensation insurance with coverage of
not less than AED 500,000 per person to cover all employees involved in the fit-out
works.
Tenants must ensure that their fit-out contractors provide evidence that such
insurance
policies are in place to DUBAI SOUTH.
P a g e |8
Dubai South – Tenant Fit-out Manual
Section 5 - Fit-Out Process If the fit-out drawings are not accepted, the designers/architects will be required
to resubmit the drawings incorporating any amendments or additional information as
5.1 Provision of “As Built” may be requested by DUBAI SOUTH. This process will continue until the
Plans design meets all the system requirements as set out in this manual.
Tenants will be supplied with one set of drawings and specifications for the leased
premises. 5.3 Appointment of Fit-Out Contractors
The copy is to enable the Tenant’s designers/architects to start work on the fit-out Only registered fit-out contractors are permitted to undertake works within the
design. The drawings will building (see Section 4.3).
include:
• General floor plans including areas of increased live floor load areas and wet Once the Tenant has appointed a fit-out contractor, DUBAI SOUTH will conduct
columns an
Reflected ceiling plans indicating speaker, sprinkler, light fitting induction meeting with regards to building fit-out rules/regulations and site conduct.
•
layouts and details of perimeter cove lighting for the leased premises and The purpose of the induction is to ensure fit-out works are carried out with due
the elevator lobby (when appropriate) regard to protection of the building generally and with minimum of disturbances
to other tenants.
• Raised floor layout plans for the public corridor (when appropriate)
• Layout plans for hallway walls, lighting notch and air outlet 5.4 Contractor’s HSE Plan and Work Permit Request
• Ventilation and air conditioning (VAC) plans
• Electrical plans showing lighting and power layout, electrical and meter The fit-out contractor must submit a risk assessment together with an HSE (health,
room layouts and Load Schedule safety and environment) plan (see Section 9) and any necessary governmental
approvals and consents for the fit-out works (e.g. approvals from DEWA, Dubai
• Plumbing and Drainage (P&D) plans including wet columns
Civil Defense etc.) to DUBAI SOUTH before applying for a Work Permit to
• Fire Services (FS) plans
commence the fit-out works.
• Technical data with respect to Mechanical and Electrical (M/E) provisions
A general Work Permit can be requested by submitting form F-001 – Work Permit
Structural drawings and Building Management System (BMS) drawings are Request to DUBAI SOUTH. The Work Permit will be issued provided the Tenant
available has submitted all required documents mentioned in the forms, the fit-out
on request.
deposit, DUBAI SOUTH submission fees and QHSE NOC fees.
5.2 Tenant’s Fit-Out submission Drawings
However separate requests shall be placed using online PTW (Permit to Work) if
Following receipt of the As-Built plans, Tenants may arrange for a kick-off there is any work which affects any operational systems in the buildings. The link
meeting shall be provided to the contractor at the time of issuing general work permit.
between their designers/architects and DUBAI SOUTH.
The designers/architects must submit the fit-out c o m p l et e s et o f drawings 5.5 Commencement of Fit-Out Works
along
with form F-001 – Fit-out work Permit to DUBAI SOUTH for review The tenant contractor shall commence the fit-out work upon receiving the
and approval. One electronic copy (AutoCAD 2004 or above) and two A3 size work
prints of each fit-out must be provided (DUBAI SOUTH might request bigger format permit from DUBAI SOUTH and carry out works in accordance with the set
depending on the premises size). The fit- out drawings must comply with the out procedures in this manual.
design criteria and design restrictions set out in Section 6.
P a g e |9
Dubai South – Tenant Fit-out Manual
5.6 Completion of Fit-Out Works Completion form will not be issued and signed until the Tenant has
provided
Connection of Utilities DUBAI SOUTH with evidence that all applicable approvals have
• been obtained);
Tenants should apply for all relevant third party utility connections at least 30 • apply to DUBAI SOUTH HSE for final inspection for
days • completion.
prior to the scheduled date of completion of the fit-out works to ensure there is agree any directory signage with DUBAI SOUTH;
no delay in the Tenant’s occupation of the leased premises. • notify DUBAI SOUTH of the occupation date in order to ensure the
Testing and Commissioning air- conditioning supply is fully operational at that date;
Submit to DUBAI SOUTH all completion / testing &
commissioning certificates for electrical, fire services and HVAC
Once the fit-out construction works have been completed the fit-out contractor
• installations, and complete sets of “as-built” plans (consisting of two
must notify DUBAI SOUTH that it is ready to undertake testing and commissioning.
A reduced A3 copies
o Third and analysis
party CHW with an electronic
reports copy
(Flushing andinchemical
AutoCAD (2010 or
treatment).
DUBAI SOUTH representative must be present to witness the testing and
above)).
o Third party testing, commissioning, adjustments and balancing reports
commissioning.
Additionalfor HVAC
CHW and documents / reports required at the time of final
air side reports.
inspection:
o Submission of O & M manuals, as built drawings, warranties and
The following components of the Tenant’s fit-out must undergo testing and
commissioning: equipment manufacturer details.
• Fire protection system (hydro test, smoke and heat alarm test) 5.7 Fit-out Work Completion
• Plumbing and sanitary systems (leak test)
Once the final inspection has been completed and the works have been approved
• Electrical systems (insulation test)
and provided the Tenant has submitted all relevant governmental approvals,
• HVAC systems (by DM approved 3 rd party): completion / testing & commissioning certificates, O & M manuals, “as-built”
o Chilled water Piping Hydro testing and pressure testing. drawings, warranty certificates and manufacturer details as per Section 5.6, DUBAI
o Chilled water pipe flushing, chemical treatment.
SOUTH will issue the approved Fit-out Work Completion to the Tenant, entitling
o Adjustments & Balancing (Air & Chilled water).
the Tenant to occupy the leased premises and commence operations.
Work Completion will not be issued unless all tests are conducted with satisfactory Promptly after issue of Fit-out Work Completion, DUBAI SOUTH will refund
results and reports are submitted to DUBAI SOUTH. the
Tenant’s fit- out deposit (less any applicable deductions).
Final Inspection
Once the fit-out works have been completed the fit-out contractor must submit
form F-002 – Fit-out Work Completion to DUBAI SOUTH and schedule a joint
final inspection of the works.
Designs which propose modifications such as chasing or the forming of openings The suspended false ceiling should be readily demountable type for maintenance and
in structural walls or floors are prohibited. inspection. Proper, safe and convenient access to all valves, switches and other
mechanical equipment requiring maintenance is provided.
Fit-out designs must use only new, high quality materials, fixtures, fittings and
Floor Finish
furnishings. Tenants are encouraged to employ natural materials wherever possible.
Materials proposed for the frontage of the leased premises must be of first class
Fit-out designs must ensure that there is full continuity of floor finishes.
quality and durability, fully suited to the location and degree of exposure to the Where
installation. parts of the frontage of the leased premises (including entrances) are recessed
behind the boundary line of the leased premises, the level of the common
All partitioning work shall be non-combustible dry partitioning. Glass partitions may lobby floor shall be maintained to the frontage of the leased premises to achieve
extend down to the floor level and tempered glass is to be used. a full continuity floor finish.
The finished floor level at the entrance to the leased premises must match
Colors used should generally follow and be in harmony with the overall fit-out of the exactly
premises. the finished floor level of the common flooring. No threshold, reducer strips or other
transitional devices shall be permitted at the intersection of the common flooring and
Walls the floor of the leased premises.
Accepted materials – depending on the location of use:
Accepted materials – depending on the location of use:
• Raised floor
• Paint • Carpet and carpet tiles – Anti- allergic – Anti-termite – fire resistant –
• Wood cladding stain resistant (antifouling) – Anti-static.
• Wall paper • Vinyl – subject to approval – sound reduction layer (or similar) - anti-
• Tiles slippery – resistant to heels – stain resistant.
• Decorative gypsum
Note: Other floorings not in the list can be submitted and subject to approval.
Note: Other material not in the list can be submitted and subject to approval.
Columns and Fire Hydrants
Ceilings
All structural columns within the leased premises will be noted on the existing
Ceiling work shall include all work related to ceiling treatments including light covers, floor
suspended ceilings, acoustical treatment, and other related items. plans and must be treated by the fit-out contractor. If f i re hose cabinets are
situated in the frontage of the leased premises, they are to be incorporated in the
frontage design at the Tenant’s cost.
P a g e | 11
Dubai South – Tenant Fit-out Manual
Wet Areas Signage
Designs that include wet areas are n o t r e c o m m e n d e d an d will require All signage shall be included in the fit-out proposal as an integral part of
special the fit-out design. Signage will be subject to approval as part of the design
approvals. The fit-out design must include full details of the waterproofing method review process.
to be used along with the methodology of application of the waterproofing (which It is required from all the Tenants located in the Ground floor of the office
must meet generally applied international standards). The fit-out design must also
park to have an external signage as per the Authority’s specifications.
specify how such areas will be maintained and the frequency of maintenance.
Common Areas The conditions of the approval will be as followed:
Fit-out designs may not propose amendments or modifications to (or involving) - The dimensions will be coordinated with the external glazing’s mullions and
the common areas and common facilities. The Tenant’s fit-out design must transoms. – Hatch area in red.
not encroach beyond the boundary line of the leased premises into any common area. - The area of the premise will define the length of the signage. Note: There must
be no gaps between one signage to another.
SACS (Security Access Control System) / CCTV (Closed Circuit - The signage must be readable from distance. Font size must be according to
Television) reading distance as table below:
Tenants are advised to install their own individual security systems to protect Reading Minimum Recommended
the - High quality, durable distance size size
leased premises. The details such as drawings and material of such security systems materials will be accepted >5000 mm 70 mm 140 mm
(SACS & CCTV) must be submitted to DUBAI SOUTH for approval as part of only. 4000 mm 56 mm 110 mm
the design review process and assess the impact on the building fixtures. - Ligh 3000 mm 42 mm 84 mm
For the installation of a Security Access Control system (SACS) our requirements will be - t 2000 mm 28 mm 56 mm
as followed: boxe 1000 mm 14 mm 28 mm
s are 500 mm 7 mm 14 mm
• All locks shall be compatible with the Building Master Key system. not
• All SACS doors shall be interfaced with building’s fire alarm system to - perm
Advertising or product names or taglines cannot be displayed as part of the
unlock automatically in case of fire. Details of interlocking any door access itted
signage.
controls with the Fire alarm system will be separately advised by Senior - Sign contractor will have to submit full specifications and illustrations of
The
Engineer Fire Safety. age same along with the Signboard approval request form.
the
• Cost of installation of relay module will depend on the length of cable needed to must
connect to the fire alarm loop. Additionally, programming charges of the relay be
module will be levied. limit
• The SACS supplier has to coordinate with building’s Facility Management (FM) ed
team representative. to
• When the Tenant moves out from his office, de-programing will be executed the
at the Tenants expenses. trade
• Any damages to the existing doors during the works will be charged as per
FM nam
terms and conditions. e
•
Any deviation, or modification to the existing conduits or any damages arising (as
out of associated work will be entirely under tenant’s responsibility and repairs agre
will be entirely at his/her expense. ed
to in P a g e | 12
the
lease
docu
ment
ation
with
the
Land
lord)
and
logo.
Dubai South – Tenant Fit-out Manual
Additional Requirements 6.3 Mechanical and Electrical
• Tenants are strongly advised to provide handicapped access and other facilities All fit-out designs must take into account and comply with the following
within the leased premises in accordance with the applicable requirements laid requirements
and restrictions concerning mechanical and electrical systems within the
down in Dubai Universal Accessibility codes And Regulations.
building and the leased premises:
• Surfaces or projections that may be hazardous to the public are not permitted.
Electrical
• Satellite dishes and other antennae that may protrude from the leased
premises are not permitted without the prior written approval of DUBAI
General Fit-out Works
SOUTH.
• DUBAI SOUTH security or any other authorized person shall be granted
All new works or modifications to existing fit-outs at the premises, which require
full access to CCTV footage if required in case of any criminal extensive modifications and additions to the existing building services installations fall
investigation or other emergencies. under this category. The proposed works associated with fit-out may require approval
from DEWA according to the scope of work, but work permit approval from
6.2 Retail Tenancies DUBAI SOUTH’s Electrical department is mandatory.
Minor Fit-out Works
Storefronts
Any relocation / addition of light fittings and small power outlets without disturbing the
DUBAI SOUTH will provide full height glazing and a door opening into the existing power distribution within the premises from the distribution board fall under
ground this category. Work permit approval from DUBAI SOUTH is required.
floor lobby
covering of for
the leased retail
by anypremises
means asshall
shown on permitted
not be the floor without
plans. Painting
the or
glazing DUBAI
Electrical Works
SOUTH’s prior consent.
Storefront Closure The design and execution of electrical installations must be in accordance with DEWA
regulations, in general. The fit-out electrical contractor should comply with relevant
Acceptable means of storefront closure to the open portion of the leased premises
standards during the design and installation of electrical services. The key points to be
are as follows:
followed during the electrical services design are as given below:
• Roller shutter such as “Mirage Clearline” (or equivalent) which is fully 1. Component and parts of the installation such as Cables, Apparatus, Equipment
concealed when open. and Accessories shall comply with the relevant BS standards and
• Fully glazed top hung horizontal sliding doors in equal segments, stacking building specifications.
one behind the other (floor tracks are not acceptable). 2. Switches and sockets shall generally be fixed in accordance with the mounting
heights and the measurement recommended in relevant standards.
Façade and Structure 3. Recommended lighting intensity shall be as per CIBSE Standards. In order to
minimize the power consumption, LED type of lights and lamps will be
The Tenant is responsible for the structural performance of any storefront design; a preferred.
professional review is encouraged. All storefront work requiring structural support 4. All conduits though the ceilings and walls and raised floors to be
(including doors) must be braced to the structure above. If any additional structural 5. GI. All the electrical symbols used shall be as per BS standards.
support is required the requirement must first be approved by DUBAI SOUTH. 6. It will be the fit-out contractor’s responsibility to submit the drawings for
lighting and power and get the approval from DEWA.
P a g e | 13
Dubai South – Tenant Fit-out Manual
7. The electrical works shall be carried out in accordance with the final approved busbar inside the switch room will be provided by DUBAI SOUTH. Plug-in
drawings and conditions. The below items illustrate the basic requirements to be units
followed by the Tenant and their Fit-out Contractor during the execution of complete with isolators of the appropriate rating will be installed by the landlord’s
works: Contractor at the Tenant’s cost. Power supply will be limited according to
the assigned power supply to the floor.
• Any deviation from the approved drawings and conditions not Air-conditioning
expressly approved by DUBAI SOUTH shall be considered a defect;
Tenant and/or the fit-out contractor must rectify it at their cost. A The chilled water stub-out piping to the leased premises are designed to provide
full set of the approved drawings & permits MUST be displayed sufficient cooling capacity to maintain comfortable temperatures for normal business
within Tenant’s premises at all times during the fit-out period for activities. Any additional air conditioning units subject to approval of DUBAI
reference. SOUTH and availability of outdoor unit installation space must be procured and
• DUBAI SOUTH Inspector will conduct routine site visits to installed at the Tenant’s cost.
the premises and issue instructions / comments on the activities
where appropriate and inform the Fit-out Contractor’s Site Engineer Relocation of the fresh air ducts or any other changes to the main fresh air
and Tenant of any irregularities which could cause major delays or supply
safety concerns. system within the ceiling void can be carried out by the Tenant’s fit-out contractor,
• Upon completion of first fix electrical works for General Fit-out subject to prior approval of DUBAI SOUTH. For design purposes, the following
works, the fit-out contractor should request for first fix inspection by air conditioning parameters have been considered:
DUBAI SOUTH before closing the false ceiling through. Chilled water design parameters:
• The fit-out contractor to request final inspection along with first fix
inspection request and other relevant documents. • CHW supply temp. = 5.5°C
• Fit-out contractor to submit the As-Built drawings and other • CHW return temp. =
relevant documents immediately after completion of works. • 16.9°C
• Water flow = 0.42 L/S
In addition: • Pipe size = 25mm (1”)
Chilled water plant Delta T = 11.4°C
• For shell & core leased spaces and whole floor lease, the Other Air-conditioning requirements / material
incoming recommendations:
cables from the electrical room to the Tenant’s final distribution • FCU's Decorative Type, (Capacity to be calculated as per room dimensions,
• board will be done by a qualified electrical contractor at the Tenant’s area of window, floor location and heat load. maximum capacity up to 5.67
expense. Isolator switches and main/local MCCB/MCB shall be provided ton, 0.42L/S flow in one tapping point 25mm (1”) or one tapping point can
• as part of the final distribution board inside the leased premises be divided into two connection or more) as per specifications and delta T
All interior conduits and wiring for interior lighting, power sockets should match 11.4°C. (Chilled water supply 5.5°C and return 16.9°C )
• for appliances, etc. Are to be provided by the tenant • FCU Angular Supports (size to cater FCU unit operational weight), (PHD-
• Additional power/sockets and light fittings are to be provided by the tenant Inc. US / Flamco-Netherlands, etc.)
Small computer rooms are permitted provided these meet the power • Ducting Angular Supports (PHD-Inc. US / Flamco-Netherlands, etc.)
and cooling loads for the leased premises. D edicated data center • Isolating valve (Flowcon-Denmark / Hertz Kid-Austria / Crane-US, etc.)
facilities are available from smart technology services DUBAI SOUTH- • Two-way Control Valve (Flowcon-Denmark / Hertz Kid-Austria / Crane-US,
• LLC at dedicated sites within DLC. etc.)
The installation of a DDC compatible electric meter must be provided. • Balancing or Double Regulating Valve (Flowcon-Denmark / Hertz Kid-
For single Tenant floor, a tee-off connection point (tap-off point) from the Austria / Crane-US etc.)
feeder
P a g e | 14
Dubai South – Tenant Fit-out Manual
• Condensate u PVC Piping with insulation for FCU's (Armaflex / Aeroflex / If a Tenant employs special fire suppression equipment or specific detectors for a
Rubfelx-Italy etc.) computer room, such equipment and facilities may be connected to an independent
• Black Steel CHW Pipe (Nippon-Japan / Mittal Steel-India / V&M France etc.) panel, but this panel shall then be interfaced to building’s main fire alarm control panel.
• Rubber Insulation for CHW pipe (Armaflex / Aeroflex / Rubfelx-Italy etc.)
• Pre Insulated Duct (Benair-Dubai / AEC Faisal Jassim Dubai /etc.) In addition:
• Volume Control Dampers (Airmaster-Ajman UAE / AEC Faisal Jassim Dubai /
Weather Maker ltd Dubai, etc.) • All additional fire alarm & firefighting system components shall be of the same
Supply Registers (Airmaster-Ajman UAE / AEC Faisal Jassim Dubai / Weather make (manufacturer) and model as that of the existing fire alarm & firefighting
•
Maker ltd Dubai, etc.) system components.
Return Air Grills (Airmaster-Ajman UAE / AEC Faisal Jassim Dubai / • All installation materials like fire alarm cables, conduits, sprinkler pipes,
•
Weather etc. shall be of the same specifications as that of the existing systems.
Maker ltd Dubai, etc.) • Contractor shall apply for a work permit (online) when connecting the new
•
CHW pipe air vents & Drains additional fire alarm devices and sprinklers to the building fire alarm and
•
Aluminum Cladding of standard material for CHW Piping Insulation as per sprinkler systems respectively. Connection of new additional fire alarm devices
attached specifications and sprinklers, as per Dubai Civil Defence approved drawings and comments
• Other accessories and- Provisional item
mounts (Threaded Rods/anti-vibration isolators / by DUBAI SOUTH Fire Safety engineer, shall be done by the building
bolting / fasteners / clamps / wooden saddles / rubber pads/etc.) fire systems contractor.
• FCU Controllers TEC-TEC-26XX (as per ELV specifications) Fit-out contractor shall comply with all design comments from Dubai Civil
•
Defence and shall call them for final inspection prior to applying for Fit-out
The central chilled water distribution system includes valved stub-out piping to the leased Work Completion.
premises. Stub-outs are 1” (25mm) in size and provided at each column. Each stub-out
• The existing building fire systems contractor for the building shall be engaged
chilled water line has sub meter or BTU meter which includes flowmeter and temperature
by the fit-out contractor for:
sensors.
Plumbing and Drainage o Supervision of fire alarm / firefighting system works.
o Connecting the new devices / sprinklers to the building systems
o Programming of fire alarm devices.
Fit-out designs must comply with the applicable Dubai Municipality sewage and o Testing and commissioning of fire alarm / firefighting system.
drainage regulations for wastewater discharge. For example, kitchen and pantry (Contact details of building fire systems contractor shall be provided
designs must include stainless steel grease traps. If it is necessary to install a waste at the time of issuing Fit-out Work Permit).
discharge treatment unit in order for the Tenant to meet the regulations in respect • Room integrity test report to be submitted duly approved by building fire
of wastewater discharges into the sewerage network, the Tenant must obtain prior systems contractor for the areas protected by automatic fire suppression
written approval from DUBAI SOUTH. systems. Dampers for the HVAC, if any to be interfaced to close prior
to discharge of fire suppressant.
6.4 Fire Alarm / Firefighting Systems Additional power panels for the fire alarm system to be located in the nearby
•
electrical room
The fit-out design may include alteration for the fire alarm and firefighting system to All Access Control doors to be interfaced to open in case of activation of
•
suit the Tenant’s purposes provided such alterations comply with local fire protection
fire alarm.
regulations of Dubai Civil Defence and in compliance with UAE Fire and Life Safety
Code of Practice and all other relevant codes and standards that may apply from time
to time.
P a g e | 15
Dubai South – Tenant Fit-out Manual
6.5 Information and Communications Technologies (ICT)
The ICT network design must conform to service provider’s (Etisalat / DU) design
guidelines. A network design pre-approval from the service provider may apply in
case of major modifications to the ICT network. The approved design must be
submitted to DUBAI SOUTH along with other system drawings if
applicable.
P a g e | 16
Dubai South – Tenant Fit-out Manual
Section 7 - Design Plans and Specifications • details of raised flooring and wall connection for computer
installations or similar equipment;
7.1 General • details of modifications to entrance doors (if any); and
• Emergency evacuation routes.
The Tenant’s detailed fit-out design must include the plans detailed in this
Section 6. The Tenant’s designers/architects must provide two sets of the final plans 7.3 Ceiling Plans
to DUBAI SOUTH for review and approval. Once approved, DUBAI SOUTH will
return one set marked “Approved” or “Approved with comment”. Ceiling plans must clearly show and are not limited
to:
In addition to the plans listed below, the fit-out design plans must also include • detailed sectional drawings;
a • details of any non-standard ceiling materials and their location(s);
schedule of work showing the expected commencement and completion date and any • any partition which penetrates into the ceiling void and
important milestones. details of work inside the ceiling void and materials to be
Tenants must ensure that all plans must be submitted as soon as possible. To used (combustible materials and exposed cabling are not
avoid • permitted within the ceiling void);
unnecessary delays, Tenants should also ensure that their plans are as clear • the location of all light fittings and
as possible and include all required details. No extra fit-out period will be allowed • fixtures;
on account of the Tenant’s plans not being ready or failing to comply with the the location of all emergency
provisions of this manual. lighting;
If DUBAI SOUTH believes that any aspect of the fit-out design requires • any proposal to change the location of the standard and non-standard
verification light fittings and any additional light fittings, clearly indicating those that
by a specialist consultant, any extra costs incurred by DUBAI SOUTH in • have diffuser attachments;
such verification will be charged as part of approval fee. • the as-built location of the thermostat control units and proposed
7.2 Floor Plans • modifications;
the existing layout of fire services sprinklers and proposed modification;
The floor plans for the leased premises must clearly show and are not limited the location of proposed smoke and heat detectors; and
to: details and the location of proposed air diffusers, level of false ceiling and
7.4 public addressPlans
VAC Layout (PA) system, and all other installations or fixtures intended to
• the internal layout of the leased premises, including fittings and
fixtures, be placed in or hung from the ceiling.
• specifying the materials to be used; • as built shop drawings for chilled water piping, condensate drain and
any wall or partition the Tenant wishes to build or dismantle, A/C ducting including associated accessories and fitting ;
• specifying the height and materials to be used; • chilled water and airside schematic diagrams; and
the location of any unusually heavy loads, with full details of size • PID diagrams.
and weight and drawings indicating proposed works required to
• spread the load (complete with calculations);
• hole drilling, structural safety calculations and certification
• approval;
the location of proposed sanitary fittings (if any);
• locations of safes, filing systems or heavy equipment which have
an imposed loading greater than 400kg per m²;
details of any signage; P a g e | 17
Dubai South – Tenant Fit-out Manual
7.5 Electrical Layout Plans 7.7 Fire Services Plans
Electrical layout plans and related schematics must clearly show: The fire services plans must clearly show:
• the rating, type and location of the main switchboard and any local • any proposed modification, to the fire sprinkler system as against the
switchboards within the leased premises (load must also be existing;
schedules provided); • any proposed additions or alterations to the hose reel system; and
• the overall electrical schematic wiring diagram with data; • plans for the fire alarm and detection system as against the existing and
• all lighting and small power circuits; emergency lighting system
• all telecommunications trunking arrangements
• MCC, ELCB and ratings; All above shall be approved by Dubai Civil Defence and endorsed by Building Fire
• Systems Contractor prior submitting to DUBAI SOUTH Safety team for approvals.
details of any electrical door locking devices for entrance doors;
• every independent electrical circuit plan and loading limit;
• single line diagrams showing the proposed power and 7.8 Security System Plans
circuits.
lighting
The diagrams must indicate the size of the cables, rating of
breakers, The design drawings for the security system for the leased premises must clearly
wattages of light fittings, sources of power for normal and emergency show:
• lighting and the location of electrical meter(s); • Proposed door contacts, break glass alarms, etc. complete with conduit
any proposed modifications or additions to the under-floor trunking system, (optional).
including the cable management system, the location of power sockets and • Wiring and final connection of the Tenant’s door contact break-glass
• any electrical appliances; sensor points, etc.
details of any electrical circuit required to be connected to the Landlord’s
• stand-by power system (including calculation and distribution method); 7.9 Card Access Control Plans
the maximum electrical demand calculation (note: the electrical supply
voltage is 50Hz: 400v, 3 phase or 230v, single phase) The card access (Card Key System) design drawings for the leased premises must
7.6 Mechanical Plans clearly show:
Mechanical plans (i.e. those showing VAC, fire protection, plumbing and • Card Key Control Unit into the main entrance door complete with conduits
drainage (optional)
equipment and facilities) must clearly show: • Card Key Control Units into other proposed access control points complete
• proposed works and plumbing and drainage connection points with with conduit (optional)
preferred pipe diameters and materials; • Conduit within the common area and all control/signal wiring
• proposed pipe routing; beyond the signal connection point shall be done by landlord’s Contractor
• any additional plumbing requirements (such as backing through walls or floor at the Tenant’s cost.
slabs) with the piping route clearly marked;
• sections and details of penetrations through affected wall and floor slabs;
• details of pantry floor waterproofing (if applicable) on a 1:20 scale; and
• details of grease trap connection (applicable for canteens & restaurant).
P a g e | 18
Dubai South – Tenant Fit-out Manual
7.10 Other Services Plans
The Tenant must include plans for other services such as CCTV and security
systems
as separate detailed drawings with all conduit runs and connection points clearly
marked. The location of signal interface points between the Tenant’s and the
Landlord’s systems (if any) must also be clearly indicated.
7.11 Changes to Approved Plans
If any alterations are proposed to the fit-out design after the detailed design
plans have been approved the design plans must be revised and re-submitted for
review and approval.
P a g e | 19
Dubai South – Tenant Fit-out Manual
Section 8 - Fit-Out Rules Behavior on Site
8.1 General All workmen are to be attired properly and should refrain from loud or
offensive
General Work Permit language and boisterous or unruly behavior. The consumption of alcohol and
gambling is strictly prohibited.
The work permit must be displayed at the leased premises at all times during the 8.2 Access
period of the fit- out works.
General
Standards of Workmanship
Following hand-over of the leased premises (see Section 4 .2) DUBAI SOUTH
All fit-out work must be carried out by suitably trained and will
experienced grant the Tenant’s representatives and the Tenant’s approved contractors reasonable
personnel and in a manner that complies with all applicable standards, regulations access to the building and the leased premises in accordance with the provisions
and accepted industry practices. of this manual.
Co-ordination of Works DUBAI SOUTH security reserves the right to refuse access to the building or
any
part thereof to any personnel if the security on site believes that such refusal
Whenever required, all contractors employed by the Tenant shall coordinate their is warranted for whatever reason.
work with other contractors employed by other tenants and contractors who are
working in the same premises. Site Access
P a g e | 20
Dubai South – Tenant Fit-out Manual
The Tenant shall allow DUBAI SOUTH and its other contractors, agents 8.5 Heavy Equipment
and
representatives access to and from the leased premises during the fit-out period to There are restrictions on the transportation and installation of heavy equipment
inspect the progress of the fit- out works and perform the Landlord’s other within the building. Items that are deemed to be “heavy equipment” include, but
responsibilities and obligations in accordance with the provisions of this manual and are not limited to, compactor units, safes and large photocopiers.
the terms of the lease agreement.
Plant Room and Roof Access If the fit-out requires heavy equipment to be mobilized in the building, at least
48
For the purpose of security and safety, all plant room and roof access doors hours prior notice must be given to DUBAI SOUTH to ensure that all
are safeguards and other arrangements are in place. Such notice must specify the exact
always in the locked position. If it becomes necessary to use these doors, they weight and dimensions of the heavy equipment.
must not on
security be site
held toor remove
left open.the
A breach of thiscontractor
responsible provision orwill entitle DUBAI
worker(s) from the If the fit-out requires heavy equipment to be installed at the leased premises
SOUTH
building. prior
written approval must be obtained from DUBAI SOUTH. In addition to
providing details of the weight and dimension of such heavy equipment, Tenants
8.3 Use of Elevators
must also provide details of the supports and proposed installation location, using
Passenger Elevators dimensions from a fixed point of the building structure (excluding partitions).
The Tenant must also provide details explaining how damage to walls, floors and
Passenger elevators for the Tenant personnel use only. Passenger elevators finishes and overstressing of suspended flooring is to be avoided.
are must not be used transportation of workers, tools, machinery, equipment, 8.6 Protection during Fit-Out Works
for materials or
furniture. Tenants must ensure that the floors, walls, finishes, fixtures and fittings leading
Service Elevator from
the service elevator lobby to the leased premises are adequately protected so that
The service elevator has a load limit as specified on the elevator which shall always be the fit-out works do not cause any damage. Care must be taken when moving
observed by the fit-out contractor. The Tenant may also be required to provide an personnel, tools, equipment or materials throughout the building to avoid damage.
indemnity against all or any actions, losses and claims for damages as a result of or Only rubber-wheeled carts and trolleys are allowed to be used to deliver goods and
incidental to the use of the service elevator outside its recommended specifications. materials within the building.
Any damage caused by the Tenant’s fit-out works of the transportation of
equipment, tools, personnel or consumables through the building must be repaired or
Tenants are reminded that the service elevator is a shared facility and that there
may replaced by the Tenant or its responsible contractor(s) at the Tenant’s cost and to the
be a heavy should
demandarrange
for the for
service elevator duringof the fit-out period.items
Accordingly, satisfaction of DUBAI SOUTH. If the damage is not repaired to DUBAI
contractors the transportation large or heavy via the
service elevator outside of peak usage times. SOUTH’s satisfaction, it will arrange for the damage to be repaired and the
corresponding cost will be re-charged to the Tenant through a deduction from the
fit-out deposit. If the total reinstatement cost is higher than the fit-out deposit,
8.4 Noisy or Disruptive Works
the Tenant will be responsible for the balance.
The Tenant must ensure that its contractors take all reasonable steps to avoid causing
a nuisance or disturbance to other tenants (such as closing the door to the Proper and adequate firef ighting equipment (e.g. portable fire extinguishers, fire
leased premises during fit-out works). All works which are noisy or disruptive blankets and sand buckets etc.) must be made available at the leased premises
must be undertaken outside of normal working hours (08:00 hours to 16:00 hours during fit-out at the Tenant's expense. Extinguishers MUST be in good condition and
Sunday through to Thursday). DUBAI SOUTH may stop or suspend any work if in working order. A minimum of one (1) carbon dioxide type hand held
such work is creating a nuisance to other Tenants or visitors to the building. extinguisher (min. capacity 4.5kg) should be provided for every 100 m² of leased
area.
P a g e | 21
Dubai South – Tenant Fit-out Manual
8.7 Disposal of Debris be supplied and fitted to each floor R/A riser and replaced at the Tenant’s cost
as
All rubbish associated with the fit-out works must be contained within the required or on direction of DUBAI SOUTH.
leased 8.10 Toilet Facilities
premises and cleared at the end of each day so as not to create an unsafe or
unsightly work environment. Contractor personnel may only use the toilet facilities designated
Where it is necessary to provide a site waste bin, the location, security and by DUBAI SOUTH.
frequency
of removal shall be arranged in consultation with DUBAI SOUTH. In any event, No waste materials shall be discharged into toilets or hand basins. The Tenant
full waste bins shall be removed within 24 hours of their filling. Bins are will
to be provided with lids capable of being secured to ensure the contents be liable for the cleanup and any damage caused to the existing fixtures or fittings
are not dislodged. The loading bay is not to be used as storage area of rubbish resulting from a violation of this provision.
or fit-out materials. 8.11 Spray Painting
If the fit-out works generate a large volume of debris greater than the capacity of
the site bin DUBAI SOUTH will assist with the disposal at the Tenant’s cost.
Contractors must take care to ensure proper ventilation and protection of existing
fixtures and fittings during any painting works. Spray painting may only
All debris must be segregated and disposed as per health & safety and Dubai be undertaken between 22:00 hours and 05:00 hours or at the weekend
Municipality regulations. Further details can be obtained from DUBAI SOUTH. and contractors must utilize industrial extraction fans and ducts leading to an open
space.
8.8 General Cleaning Requirements Spray painting may also require isolation of the fire detection system within the
affected area to avoid false alarms. DUBAI SOUTH advise on whether the
The Tenant is responsible to ensure that all areas used by contractors and painting works require isolation of the fire detection system or not. If
others required, fit-out contractors should apply for isolation by submitting request
connected with the fit-out works are left in a clean and tidy condition during and at through online PTW. DUBAI SOUTH has the right to stop any painting works if
the completion of the fit-out works. No equipment or materials are permitted to they are deemed to cause a nuisance to other tenants.
be left or stored outside of the leased premises or in any common areas during fit-
out. 8.12 VAC, Electricity and
All surplus building material is to be properly removed from the leased premises at the Lighting
completion of the fit-out works. If the Tenant fails to adequately perform the cleanup, Air Conditioning
this will be undertaken by DUBAI SOUTH with the cost deducted from the Tenant’s
fit- out deposit.
Any modification to the air conditioning system serving the leased premises
must
8.9 Cleaning of Air Conditioning Units and Replacement of Filters ensure that the air conditioning system still provides comfort conditions throughout
all areas. At completion of the fit-out works all commissioning data for the
Air-conditioning will NOT be supplied to the leased premises during the fit-out air- conditioning system must be provided to DUBAI SOUTH as part of the final
works to avoid debris and contaminants entering the building’s air conditioning inspection documentation (see Section 5.7).
system.
In any event, the Tenants fit-out contractor(s) must take steps to protect the air
conditioning system from debris and contaminants from the fit-out works. Filters must
P a g e | 22
Dubai South – Tenant Fit-out Manual
Electricity Supply 8.14 Obstruction of Services
Electricity will be provided during the fit-out period on a temporary, metered basis at Under no circumstances are light fittings, air conditioning outlets/return air inlets
the Tenant’s cost, from 8:30 am to 6:00 pm daily. The provision of temporary and access panels to service ducts to be obstructed or covered over.
electricity may be extended outside of these working hours upon request to
DUBAI SOUTH. 8.15 Partitioning to External Windows
All electrical wiring and related equipment within the leased premises is the Where an internal wall meets an external wall, the internal wall should be in
Tenant’s responsibility. All electrical equipment must be properly earthed. line
with a window mullion or column and should not prevent any window
Utilization of the emergency electricity supply without DUBAI SOUTH’s assembly from being repaired or properly cleaned.
prior 8.16 Penetration of Floor Slabs etc.
approval
STRICTLY and PROHIBITED.
direct electricity connection
DEW main to the light points
distribution in theshall
board common
not beareas
used
is
The A Penetrations of floor slabs or fire rated partitions must be separately listed or
without approval from them. highlighted on the Tenant’s fit-out drawings to ensure these receive the proper
Trunking attention and are suitably treated to prevent the spread of fire and comply with the
fire regulations. Fixings to or penetration of fire rated walls around plant rooms,
All under floor trunking work in the common areas to the leased premises will service cupboards and elevator shafts is strictly prohibited without DUBAI
be SOUTH’s prior written approval.
done by a qualified electrical contractor at the tenant’s expenses.
If the fit-out contractor needs to remove the existing cabling from the under Where structural penetrations may be required, such works may only be done
floor with the prior written approval of DUBAI SOUTH, after the proposals have been
trunking in the leased premises, the existing cabling must be returned to reviewed by the structural engineer and HSE department. However, anchors for
DUBAI SOUTH undamaged. relocated ductwork, sprinklers, suspended ceilings etc may be inserted into walls,
Lighting slabs and beams as required provided that such fixtures have been fully
disclosed and described in the fit-out plans.
Lamps in light fittings may only be replaced using a lamp of the same size,
rating 8.17 Shutdown of Building Systems
and colour rendition. All light fittings must be cleaned at the completion of the fit-
out works. Shutdown of central building systems such as condenser water risers,
8.13 Deliveries and Loading Bay electrical
switchboards or air conditioning systems will be permitted at the discretion of
As far as practical, all goods, equipment and materials are to be delivered via the DUBAI SOUTH and only when the work is essential. All shutdowns will only be
basement using the service elevators. Access through the main entrance shall only be permitted when adequate notice has been provided and will be strictly
granted under special circumstances after approval by DUBAI SOUTH. controlled and coordinated so as to avoid unnecessary disruption to the building and
its tenants.
All delivery vehicle drivers to strictly observe the height restrictions in the basement
and
must obey all traffic signs, house rules, car park rules and other instructions issued
by DUBAI SOUTH. It is not permitted to obstruct car parking facilities, fire escapes
etc. for any loading or unloading activities.
P a g e | 23
Dubai South – Tenant Fit-out Manual
8.18 Emergency Procedures and Contact Points 8.21 Labelling
The Tenant is responsible for ensuring that all employees of the Tenant and the All additional equipment, cabling and pipework installed at the leased premises must
Tenant’s contractors and any other persons authorized to be within the leased be labelled in accordance with original standards and specifications and
premises are aware of the building’s emergency evacuation procedures as identified on the Tenant’s “as built” drawings.
and cooperate with the appointed e merg ency control officers for the building
and obey the directions of the officers with regard to both trial emergency 8.22 Security
procedures and genuine emergencies.
The Tenant is responsible for the security of the leased premises. DUBAI SOUTH
Tenants must provide DUBAI SOUTH with the contact details of representatives will
of assist the Tenant where possible to secure the leased premises and provide
the Tenant and also its fit-out contractor with whom DUBAI SOUTH may contact guidance and advice. However, DUBAI SOUTH will not have any liability
in the event of an emergency. whatsoever for the advice provided or any subsequent action taken by the Tenant.
8.19 Emergency and Fire Protection Services The Tenant must install locks on those doors they wish to secure and the locks
must
No alterations or changes to any emergency or fire protection equipment, whether be compatible with the master key system. The Tenant will be responsible for
temporary or not, may be made without DUBAI SOUTH’s prior written all keys and access passes provided by DUBAI SOUTH. If any keys or access
approval. Where alteration of the emergency or fire-safety equipment has been passes are lost by the Tenant or its contractors, such loss must be promptly
approved this work will be carried out under the supervision of Building Fire reported to DUBAI SOUTH and the Tenant will be liable for the cost of the
Systems Contractor at the Tenants' cost. replacement keys and passes.
8.23 Progress Inspections
Smoke detectors may be triggered by dust from fit-out works. Accordingly,
the DUBAI SOUTH inspectors will inspect the fit-out works periodically to ensure that
detectors must be isolated, protected and cleaned as required during the fit-out the
works to prevent false alarm generation. If work on the emergency or fire protection works are being carried out in accordance with the approved fit-out plans and that all
systems requires isolation or disruption of such services, this will also require health and safety rules are being followed. Such inspections will be undertaken so as
online work permit application to be applied. Shutdown of the services overnight or not to create an inconvenience or delay the progress of the fit-out works.
for periods in excess of 24 hours will be at DUBAI SOUTH’ s discretion and DUBAI SOUTH may order the fit-out contractor(s) to cease working where the
only when a minimum of 3 working days’ notice has been provided. The Tenant work is not being conducted in accordance with the approved plans or where a
must ensure that a fire watch/supervisor is available overnight to monitor the serious health and safety violation is found.
systems and fight fires if any emergency or fire protection services cannot be
reinstated that day. Same conditions apply for building fire systems shutdown to
connect the new additional devices – fire fighters to be available for duration
systems are unavailable. Online permits to be approved by DUBAI SOUTH Fire
Safety
8.20 Engineer
Removal of Redundant Equipment
All redundant fixtures, fittings and materials brought onto the leased premises by the
Tenant or its contractors such as pipe work or electrical wiring installed in
riser cupboards and/or ceiling space above must be removed and appropriately
disposed of prior to completion of the fit-out works.
P a g e | 24
Dubai South – Tenant Fit-out Manual
Section 9 - Health, Safety and Environment (HSE) may contact in an emergency ;and
• details of the contractor’s nominated Safety Officer/safety in charge.
9.1 General • Accident / incident reporting procedure
The fit-out contractor will be responsible for safety on site during the fit-out 9.3 Safety Officer / Safety In-charge
works
and shall take all necessary steps to prevent accidents, injuries, occupational At a minimum, the contractor’s Safety Officer / Safety in-charge must be responsible
illness and property damage. For the avoidance of doubt, such responsibility for:
includes responsibility for subcontractors and suppliers.
Fit-out contractors must comply with all applicable health and safety laws and • ensuring employees are aware of and understand applicable
regulations, including those dealing with labor hygiene. In addition, contractors must emergency/accident procedures;
promptly comply with any specific instructions or directions regarding HSE matters • organizing weekly HSE meetings with all workers operating on site;
issued by DUBAI SOUTH. • training workers to perform their work in a safe manner and to
recognize potential and actual hazards and unsafe working practices; and
Before commencing work at the site each • reporting all safety related matters to DUBAI SOUTH;
contractor must:
The Safety Officer should be someone that is certified in First Aid and
• complete and submit an HSE Plan to DUBAI SOUTH (see Section 9.2); CPR.
• submit a detailed HSE risk assessment to DUBAI SOUTH ; and 9.4 HSE Incidents
• designate a qualified Safety Officer / Safety In charge who will be assigned
to the site on a full-time basis. The contractor must ensure that immediate and proper first-aid and/or medical/
hospital treatment will be provided for every work related injury.
9.2 Contractor’s HSE Plan
All accidents and incidents occurring on site must be reported to DUBAI
The contractor’s HSE Plan must be specific to the project in question. The objective SOUTH,
of the HSE Plan is to ensure all employees are constantly aware of their even where there is no injury involved. DUBAI SOUTH and the
responsibility to work in a safe and healthy manner. appropriate authorities must be informed immediately if the accident results in
serious injuries or fatality.
The HSE Plan shall ensure the involvement and active participation of all 9.5 Visitors
contractor
employees by requiring safety training, which will promote recognition of Any person not directly involved with the on-site construction of the fit-
unsafe acts, potential and actual hazards and the immediate corrective action to be out
taken.
The HSE Plan must include: must first obtain permission to enter the site from DUBAI SOUTH and sign
a visitor's release form. All visitors will be given an access pass which must be
• all steps the contractor intends to take to prevent accidents; returned to DUBAI SOUTH prior to leaving the site.
• how the contractor intends to foster safety awareness amongst
• employees; how the contractor intends to educate employees on the
location of medical equipment and other emergency equipment and their
• use;
details of all key personnel of the contractor whom DUBAI
SOUTH P a g e | 25
Dubai South – Tenant Fit-out Manual
9.6 Fire Prevention 9.8 Personal Protection Equipment
All work activities shall be conducted in accordance with the HSE Plan and in such All contractor personnel MUST wear a safety qualified uniform, vest with
a the
manner as to prevent the possibility of a fire hazard or fire. relevant company name in Arabic/English, helmet/hard hat, work boots and ID badge
Contractors should have in place an emergency fire procedure and this must be on site.
communicated to all employees, subcontractors and suppliers. The emergency fire Ladders, scaffolding and full body harness (as appropriate) are required for elevated
procedure shall include a description of the selected fire alarm system, alarm code, operations. Ladders and scaffolding should be inspected before use and any that
reporting, immediate action instructions and evacuation plan. are missing rungs or otherwise damaged should not be used. Mobile scaffolding
should be fitted with brakes and braced where required.
The emergency fire procedure should be conspicuously displayed at site.
A protection mask must be worn when undertaking chemical spread type of
9.7 HSE Violations construction, such as spray-paint, fire-proof covering, etc. Arc welders are
also required to use an appropriate safety mask.
Maintaining a safe work place is the responsibility of the contractor. Failure to
comply with the contractor’s own HSE Plan will lead to issue (impose) HSE Goggles are required in any cutting work, and ear plugs are also required in
violation any
Notice with warning or stop work or Penalty. construction work where there may be a noise level of over 85 decibels.
HSE violation Notice process will be as 9.9 Hot Works
follows:
1. Fit-out works by contractors: Hot working such as cutting and welding is tightly controlled within the building. A
Minor violation (HSE/Property/Civil/Fire) 1st Warning will be issued hot
Minor violation 2nd warning with stop work work permit must be obtained from DUBAI SOUTH in advance of a
Minor violation 3rd warning, stop work with Fine of AED 10,000 contractor undertaking any cutting, welding or other hot work by completing and
Major(Serious) violation immediate stop work with fine of AED submitting form – Hot Work Permit.
20, When undertaking hot work, the surrounding area must be clear of
000 flammable /
2. Tenants’ occupancy prior to approval of Fit-out Work Completion: (FINE combustible materials and protected by a fire blanket or similar. At least two fire
IS APPLICABLE ON THE FIRST NOTICE) extinguishers must also be kept nearby as an added precaution. A fire watch must
Premises of <=1000 m2 – fine of 15,000 AED also be maintained for at least (60) minutes after the work has been completed.
Premises of >1000 m2 - 3000 m2– fine of 30,000 AED 9.10 HSE Permit to Work
Premises of >3000 m2 and above – fine of 50,000 AED
In addition, DUBAI SOUTH may elect to take corrective action to remedy The following DUBAI SOUTH HSE work permits shall be applied by the contractor
unsafe as
conditions. All costs incurred by DUBAI SOUTH in taking such corrective action will per nature of work:
be charged to the Tenant. All fines will be addressed to the Tenants.
• Night Work Permit
• Confined Space Entry Permit
P a g e | 26
Dubai South – Tenant Fit-out Manual
Section 10 - Reinstatement Floor
10.1 General •remove all floor finishes and anchors; repair and patch as required
to
Reinstatement of the leased premises at expiry of the lease agreement must be • provide a smooth cement screed finish
accomplished as per the terms of the lease agreement. Full reinstatement is required remove all cabling and wiring from under the raised floor system in
unless otherwise specifically agreed with the Landlord. The following information is the corridor
given to assist Tenants in the reinstatement work. Light Boxes and Light Tubes
10.2 Reinstatement Requirements • relocate and replace all light boxes to the original position in accordance
with the original plans and specifications
Reinstatement is defined as returning the leased premises to the original conditions • disconnect and to remove all wiring, conduits, trunking, wire/cable trays,
present prior to the time of occupancy. In undertaking reinstatement, the Tenant etc. in the ceiling void
is required to take the following actions (as applicable): • relocate and replace any emergency or exit lights as per the original
plans and specifications
Internal Partitioning • remove and demolish all additional light fittings installed and make good
the areas affected
• demolish all existing dry walls, partitioning and wooden fixtures
• remove all wall paper and finishes from base building Repair or Fire Services System
walls. gypsum board panels as required and provide a smooth rendered
replace
base • relocate all sprinkler heads to the positions in accordance with the
original plans and specifications and in compliance with the fire regulations
Main Entrance and Structure • remove and demolish all additional fire equipment installed and make
good on the areas affected
• relocate and replace as required the main entrance door as per the • remove and demolish all additional sprinkler heads installed and make
original plans and specifications good the areas affected
• infill any internal stairway • plug or cap all disconnected pipes to ensure no water leakage
cut-outs as required (if repairs
are required to the structural Air Conditioning System
system, the Tenant must use
the AndLandlord’s
Ceiling Tiles Grids nominated • relocate all air conditioning controllers/diffusers to the positions as per the
structural consultant and original plans and specifications
contractor) • relocate all VAV boxes to the positions as per the original plans
• make good and touch up ceiling tiles and grids, and to fix all ceiling
tiles and specifications
in
• touch the ceiling
up andgrids in accordance
repair any damagewithtothetheoriginal plans
exterior and specifications
curtain wall in • remove and demolish any and all additional heating or cooling systems
system and make good areas affected
accordance with the original plans and specifications • return the thermostat wiring to the length and condition as per the
original plans and specifications
P a g e | 27
Dubai South – Tenant Fit-out Manual
Electrical and Voice/Data System
Once the Tenant has completed the reinstatement works, a final inspection must be
arranged with DUBAI SOUTH, by completing and submitting form Fit-out Wo rk
Co mpleti on.
P a g e | 28
Dubai South – Tenant Fit-out Manual
APPENDIX A - FIT-OUT FORMS
Please contact DUBAI SOUTH for URL, username / password & training for using
the
online system.
P a g e | 29
Dubai World Central Corporation
Version: 2.0 / AUG-2016 / Rev: 0
Contractor:
Construction Timelines: Start date: Completion date:
REQUIRED INFORMATION AND SUBMITTALS:
Consultant/Interior designer Appointment Letter from tenant and Cons./interior designer Acceptance letter
(Originals)
Copy of Consultant’s /interior designer Trade License & DWC Reg.
Contractor Appointment Letter from tenant and Contractor Acceptance letter (Originals)
Copy of Contractor Trade License & DWC Reg.
DWC HSEQ NOC
Required NOC’s from local Authorities (DEWA, CD, etc if applicable)
Proof of DEWA transfer
Copy of Tenancy lease agreement
Design Drawings (existing& proposed – A3 size), 2 Hardcopy sets signed by the tenant + 1. Soft copy (CAD &
PDF) including but not limited to:
• Architectural Plans(showing all walls & partitions)- • Cover-sheet showing information of
project
• Furniture layout plans • Colored Perspective (A3 size)
• Ceiling/false ceiling plans including MEP Services • Structural Drawings/ Calculation (If
applicable)
• Sections • MEP Drawings
2 - (Area <= •1000m 2
= AED 50,000 , Area <= 5000m2 = AED 100,000 ,
Internal elevations Drawing
Area >5000m2 = AED Total: AED
150,000)
FEE:
Submission Fee 1: Refundable Deposit2
SUBMISSION DETAILS :
Initial Submission
Resubmission
Contact Person:
Email: Mobile:
Date:
STAMP
Signature:
For Official use
Document Receiving
TRN-
File: FO -
Received By Signature
Date
Remarks:
HSEQ NOC FOR PRE-CONSTRUCTION ACTIVITIES
This form must be completed and submitted to DS QHSSE department by the Contractor or Consultant prior to applying for
approval of any or all of the pre-construction mentioned below.
1: GENERAL INFORMATION
PROJECT NAME / OWNER: Plot No.:
CONSULTANT :
CONTRACTOR :
HSEQ NOC Site Mobilization* Enabling Works Sign board fixing Site Survey
REQUIRED FOR:
Method Statement Risk Assessment Site layout Plan
REQUIRED
SUBMISSION DETAILS (Fill-in as applicable)
INFORMATION
: INVESTOR / OWNER CONSULTANT C ONTRACTOR
C
Name: Name: N
Contact No. ame:
Contact No.
C
Signature & Signature & ontact No.
Stamp: Stamp:
S
Date: Date: ignature &
Stamp:
2: DECLARATION STATEMENT
D duration of works:-
We hereby confirm that the following DS HSE requirements shall be complied with on site for complete
NO DESCRIPTION ate:
YES NO NA REMARKS
1 Provisioning of First aid box.
2 Provisioning of certified first aider(s)
3 Adequate numbers of fire extinguishers.
Safety Officer / Safety In-charge shall be available on the site as per DS HSE
4 requirements and adequate site supervision will be available.
Site safety In-charge is made aware of emergency response procedures including
5
the accident reporting procedures / protocol.
6 Site specific risk assessments and method statements are available for all activities.
All types of fixed scaffoldings, mobile elevated work platforms shall be provided as
7 per DS HSE regulations and competent person available for erection, inspection &
operation (competent person need to be certified by 3rd party)
Provisioning of welfare facilities Drinking water, Toilets, Washing facilities, Rest
8
area to be ensured on the site as per the requirements of DS.
Personnel trained in basic firefighting (approved 3rd party, with practical
9 firefighting training) shall be available on site.
Adequate personal protective equipment’s shall be provided to all operatives and
10
will be ensured that PPE’s are worn by the workers & staff during the work.
Provide mobilization plan on A3 sheet showing locations for construction hoarding, construction signboard, safety signage plan and site
* office/desk location
We undertake to carry out the above stated works in accordance with DS HSE, DM and other relevant International Construction Safety Standards. We are aware
that we are liable for financial penalties/warning letters for failing to carry out our works in accordance to the DS HSE regulations & standards. We are also aware
that in the event of DS HSE issuing Stop Work Orders or Prohibition Notices, we are bound to stop work immediately till we comply with DS HSE requirements in
accordance with DS HSE Regulations & Standards.
Reviewed By
DS/DC/F-017
CONSULTANT / CONTRACTOR
DEVELOPMENT
CONTROL FORMS
REGISTRATION REQUEST
DATE
Trade Name:
Activities:
Address:
Telephone: ĮĮĮĮĮĮĮĮĮĮĮĮĮĮFĮ ax: ĮĮĮĮĮĮĮĮĮĮĮĮĮĮĮP
O Box:
Contact Person: Mobile No.:
Email:
STAMP
FEE:
Submission Fee*: , Cheque payable to Dubai Aviation City Corporation. Total: AED
* New Renew
Consultant AED 1,010/-** AED 510/-**
Contractor AED 2,010/-** AED 1,010/-
**
Received
By
Signature
Date
Remarks:
This form must be completed and submitted by the Main Contractor or Consultant for all Modification works. Fit out
works & Modification works application must be made after the site has been established but before starting any
site activities including removal of any existing fixtures.
1: GENERAL INFORMATION
CLIENT :
Location/Area :
CONSULTANT NAME :
Resident Engineer :
Email Address :
Project Manager :
Email Address :
2: DECLARATION STATEMENT
We hereby confirm that the following DS HSE requirements have been complied with:-
NO DESCRIPTION YES NO NA REMARKS
2: DECLARATION STATEMENT
We hereby confirm that the following DS HSE requirements have been complied with:-
NO DESCRIPTION YES NO NA REMARKS
Site specific risk assessments and method statements are
9
available for all activities.
All types of fixed scaffoldings, mobile elevated work platforms
are as per DS HSE regulations and competent person available
for erection, inspection & operation (competent person need to
be certified by 3rd party)
Drinking water, Toilets, Washing facilities, Rest area are available
11
on the site as per the requirements of DS.
Personnel trained in basic firefighting (approved 3rd party, with
12
practical firefighting training) are available on the site.
Adequate personal protective equipment’s are available on site
13 and ensured that PPE’s are worn by the workers & staff during
the work.
We undertake to carry out the fit-out / modification works in accordance with DS HSE, DM and other relevant
International Construction Safety Standards. We are aware that we are liable for financial penalties/warning letters
for failing to carry out our works in accordance to the DS HSE regulations & standards. We are also aware that in the
event of DS HSE issuing Stop Work Orders or Prohibition Notices, we are bound to stop work immediately till we
comply with DS HSE requirements in accordance with DS HSE Regulations & Standards.
Main Contractor Consultant Tenant / Client
Name Name Name
Contact Contact Contact
Signature Signature Signature
3: FEE
Submission Fee* Received By: Receipt No. Signature
*AED 1000 for first submission, AED 500 for subsequent submissions. Knowledge fee of AED 10 applies to each transaction
4: For DS HSE USE
Received by: Application No. Date:
Remarks:
Reviewed By
Date :
DUBAI SOUTH has a strong commitment towards Health, Safety & Environmental issues
at its sites and it expects all visitors, contractors, consultants and tenants to
demonstrate the same level of commitment while visiting DS sites.
1. All occupational health and safety rules, legislated as well as the company’s health and
safety rules, regulations and symbolic signs must be adhered to.
2. Safety shoes, hard helmet and high visibility vest are mandatory for visitors entering the
construction areas. Based on the environment, additional PPE may also be required i.e.
safety glasses or ear plugs, dust masks etc..
3. Ensure that you have saved site emergency contact number (056 7088608) and also that of
your group leader. In case of any emergency contact immediately on these numbers.
4. Drugs, alcohol and smoking are not permitted on site.
5. No open fires will be made on the premises.
6. Pregnant ladies are not allowed on site.
7. All visitors must be accompanied by an escort from DS at all times during the tour.
8. Carry water / medicines with you if required. It is your responsibility to ensure that you are
medically fit when visiting and entering any construction site and premises.
9. Beware of heat related problems during the summer.
10. Do not approach working plant or machinery unless the plant has stopped work and the
operator acknowledges your presence / can see you clearly.
11. Do not walk or stand under suspended load.
12. In the event of you accessing temporary platforms / scaffolding, you are required to wear
and use a full body harness.
13. Do not throw waste on site (e.g. paper, plastic bags etc.)
14. Do not use shortcuts, use the proper access and egress.
15. Saloon cars are not allowed in construction areas.
16. Stay close to your vehicles/group.
17. Follow speed limit on site.
18. You are not allowed to enter any
barricaded area; excavations or
19. walk on the inside of edge
20. protection markers.
21. Do not touch any electrical wires.
22. Horse play is not permitted.
You are not permitted to take any photographs without obtaining written permission.
In case of an emergency or evacuation, you have to follow your site host to the nearest
assembly point.
I certify that I have read and understood above mentioned HSE instructions and will
comply with these.
Name :
Company :
Signature : Date :
I, on behalf of my Organization, certify that I have read and understood the provisions of HSE Induction to
Investors / Consultants / Contractors. I will ensure that similar induction shall be conducted for all staff
within my Organization to be based at DUBAI SOUTH premises permanently and/or temporarily.
I will also ensure that all personnel on behalf of my Organization will adhere to following:
9 All the project activities are performed in compliance with Dubai South HSE guidelines.
Name :
Designation :
Organization :
STAMP
Risk Rating
Risk Rating
Likelihood
Likelihood
Risk Score
Risk Score
Severity
Severity
No. Activity Hazard Risk Control Measures
Inspection of all hand tools to be carried out by the site supervisor prior to start
Personal injuries to operatives of any activity on site. Daily inspections to be carried out by the operatives
Using unsafe / damaged /
1 Hand tools Hand injuries , cuts, bruises, eye injuries, 3 3 9 M prior to start of day job and report the damaged tools to supervisor. Use proper 1 3 3 L
worn out hand tools
other bodily injuries PPE. Damaged tools to be removed from site immediately. No makeshift tools
to be used.
Personal injuries to operatives. Pre use visual inspection for damage/defects to tools, cables, plugs - defective
Electric shock, burns, bruises, eye tools to be taken out of use immediately. Training to be provided to all
Using unsafe / damaged /
2 Power tools injuries, other bodily injuries, Fire risk 3 4 12 M operatives using the power tools. No repair to damaged tools shall be carried 1 4 4 L
worn out power tools
due to damaged tools with exposed out on site.
cables / short circuit.
Erection of scaffolds / mobile tower shall be done by 3rd party trained /
Personal injuries / fatality due to fall certified scaffolders only. Tools lanyards to be provided to operatives working
from height. Injuries to others due to at height. Proper housekeeping shall be maintained above and beL the work
Using ladders, scaffolds /
3 Working at height falling objects / tools from height. 4 5 20 H platforms. Full body harness shall be worn at all times while working at height. 2 5 10 M
mobile towers, MEWPs
Collapse to elevated work platforms due 3rd party certified MEWPs shall be used and only trained operators shall be
to uneven surface. allowed to operate. No erection of elevated platforms on loose soil or uneven
surface. Weather conditions to be monitored while working outdoors.
Fire risk due to short circuit, personal Site electricity to be distributed by means of proper DB which shall be fitted
Overloaded sockets, injuries to operatives due to tripping, with ELCB. Cables to be routed away from aisles and walkways. Exposed cables
Site temporary
4 trailing cables, tripping cable damages due to lying unorganized 4 5 20 H shall be protected properly. No damaged cables or cables with joints will be 1 5 5 L
electricity
hazard on floor. used on site. No domestic sockets to be used on site. Only industrial sockets
shall be used.
Back injuries due lifting of heavy Proper lifting techniques to be adopted by all operatives who are involved in
material. Storage material blocking the manual handling through tool box talks. Site logistic plan to be established for
Material Handling & Heavy, unstable loads,
5 emergency exits. Slip, trip, falling 3 3 9 M material movement on site. Proper storage areas to be arranged to avoid any 1 3 3 L
Storage unorganized storage.
hazards. random storage on site. Site supervisor to ensure that exit routes are always
kept clear.
Operatives getting paint splashed into
Splash back, fumes, Use safety goggles, hand gloves, mask etc. while doing the paining job. Area to
6 Painting their eyes. Health issues due to fumes 3 5 15 H 1 5 5 L
flammable substance be kept ventilated. All flammable material to be used in controlled manner.
inhalation. Risk of fire.
Personal injuries to due slipping, tripping Continuous housekeeping shall be maintained at all times. No unwanted / extra
Slip. Trip, falling hazards, material to be kept on site. Controlled issuance of flammable material for site
7 Housekeeping and falls. Presence of unwanted material 3 5 15 H 1 5 5 L
Fire hazard
increases the risk of fire. to be ensured. Adequate firefighting arrangement shall be ensured.
Risk Rating
Risk Rating
Likelihood
Likelihood
Risk Score
Risk Score
Severity
Severity
No. Activity Hazard Risk Control Measures
Submitted By:
A: GENERAL INFORMATION
THE SIGNIFICANT RISKS ANTICIPATED ARE: FOLLOWING SPECIFIC CONTROLS SHALL BE IMPLEMENTED:
DECLARATION:
9 I confirm
I confirm that I have understood the DS safety rules and the restrictions they place on my work.
9 I also
I also confir
confirm that my work will be carried out in accordance with the best current trade practices and that all
appropriate
appropriate health and safety controls will be observed.
9 I confirm to to use all the PPE with regard to work and understand the requirements.
9 I confirm
COMPANY NAME:
STAMP
CONTACT PERSON:
APPROVED
APPROVED WITH COMMENTS
RESUBMIT 3
x Any changes in the scope of work or the circumstances detailed
and assumed in this permit automatically revoke the permit. Such
REVIEWED BY : changes must be notified to the facility owner immediately.
x This permit does not authorize “HOT WORK” for which a separate
permit is required
SIGNATURE & DATE :
This application must be completed and submitted by the Main Contractor/Consultant for all projects having a
proposal for night shift. Application must be made after meeting DS -QHSSE requirements. Night shift work
permit will cover from 18:00 hrs to 06:00 hrs.
A. PROJECT DETAILS
Project Name Plot No.:
Contractor Consultant:
Client
No. of
employees. Name: Contact No:
Night Shift
Responsible From (Date): Valid till:
Person (Safety)
B. LIST
Night ACTIVITIES
Shift Duration TO BE CARRIED OUT
1. 2. 3. 4.
5. 6. 7. 8.
C. CONTRACTOR’S COMPLIANCE STATEMENT
We hereby confirm that the following HSEQ requirements shall be complied with:
No. Statement Description Yes No NA
Organization chart available for night activities. Responsible engineer need to be available
1
on site with the authority of decision making.*
2 DS approved night shift risk assessment is available at site. *
3 Method statements are available for night shift activities. *
4 Emergency procedures are established and implemented for night shift activities. *
5 Full time safety advisor is available with valid SARS card / NEBOSH / IOSH certifications.
6 All the stair cases & work areas are fitted with adequate light’s with back-up power. **
7 Full time first aider & fire fighters are available for night shift activities.
8 Site security and transport arrangement is available for night.
9 Adequate site supervisors are nominated for the night shift with communication facilities.
Safety induction program for night shift and evidence of its communication to workforce is
10
available on site.
11 Welfare facilities are available as per the DS/DM requirements.
12 Lifting plan prepared and available at site.
13 Night shift toolbox meeting program is available at site. *
14 No objection letter from the client is available at site for the night shift activities. *
We undertake to carry out the night shift activities in accordance with DS/DM and other relevant International construction
safety standards. We are aware that we are liable for financial penalties/warning letters for failing to carry out our works in
accordance to relevant regulations & standards. We are also aware that in the event of DS issuing violation / stop work
notices we are bound to stop the work immediately in accordance with DS Regulations & Standards.
D. DS QHSSE APPROVAL
Approved Name : Signature :
DS/DC/F-025
PERMANENT SIGNBOARD
DEVELOPMENT
CONTROL
APPROVAL REQUEST
FORMS DATE
Contact Person:
Email: Mobile:
Date:
STAMP
Signature:
Received By Signature
Date
APPROVAL
CHECKLIST
No Description Remarks
1 CONTENTS
1.1DWC FZ LICS / Legality
1.2No personal contents
1.3Religious / Sectarian / Racist / Immodesty
1.4No ads / No marketing messages
2 SIZE
2.1 5-10% from the elevation area
2.2 Harmonic
3 COLOR
3.1 Corporate ID
3.2 DWC color theme
3.3 Pick & match
4 REFLECTION AND MATERAL
4.1 No self-illumination
4.2 No reflected material
4.3 3D letters / indirect lighting
5 LOCATION
5.1 No roof signage
5.2 Flight safety / DCAA compliance
Additional Comments:
BU Area (m2 )Plan No of rooms No. of persons using No. of toilets No of Pantries
the facility provided
Comments
------------------------------------------------------------------------------------------------------------------- -
--------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------
DS Stamp
Attachments
Specify Attachments with the
Application
Drainage layout drawings ( A@ size) with content in one CD softcopy
Plumbing details
Contractor:
SUBMISSION DETAILS :
Initial Submission Resubmission
Contact Person:
Email: Mobile:
Date:
STAMP
Signature:
For Official use
Document Receiving
TRN-
File: FO -
Received By
Signature
Date
Remarks:
1. Additional TE-636xx-x Series 10k ohm Johnson Controls Type II Thermistor Sensors are available; refer to
the
2. TE-6300 Series Temperature Sensors Product Bulletin (LIT-216320) for more details.
Only the occupancy override function can be accomplished using the SEN-600-4 with the TEC2645-2.
2 TEC2645-2 BACnet® MS/TP Networked Thermostat with Single Proportional Output and One-Speed Fan
Control Product Bulletin
Room Temp
Backlit, plain text 70.0ºF
LCD is easy to read
in any condition. LEDs indicate
MODE FAN system activity.
FIG:frnt_vw
Five keys on the thermostat
make operation easy and intuitive.
4-15/16
(125)
Room Temp
70.0ºF
MODE FAN
3-3/8
(86)
FIG:dmnsns
1-1/8
(29)
TEC2645-2 BACnet® MS/TP Networked Thermostat with Single Proportional Output and One-Speed Fan 3
Control Product Bulletin
Thermostat User Interface Keys Menu Overview
The TEC2645-2 Thermostat user There are two menus available to view and configure
interface consists of five keys on the the TEC2645-2 Thermostat:
front cover (as illustrated in Figure 2).
• Status Display Menu
The function of each key is as follows:
• MODE key toggles among the system modes
• Installer Configuration Menu
available, as defined by selecting the appropriate
operation sequence in the Installer Configuration The following sections outline the functions and
Menu (for example Off, Heat, Cool, Auto). contents of each menu.
• FAN key toggles between ON and AUTO for fan Status Display Menu
control. ON energizes the fan all the time and The Status Display Menu is displayed during normal
AUTO operates the fan only on a call for heating thermostat operation. This menu continuously scrolls
or cooling, for both occupied and unoccupied through the following parameters:
periods.
• • Room Temperature
OVERRIDE key overrides the unoccupied mode to
• System Mode
occupied at the local user interface for the
specified TOccTime. (TOccTime is defined by • Occupancy Status
selecting the appropriate time period in the (Occupied/Unoccupied/Override)
Installer Configuration Menu.) The OVERRIDE key
• Applicable Alarms – The backlight lights up as an
also allows access to the Installer Configuration
alarm condition is displayed.
Menu. (See the Installer Configuration Menu
section.) Note: An option is available within the Installer
Configuration Menu to lock out the scrolling display
Note: If one of the binary inputs is configured to
and show only the Room Temperature parameter.
operate as a remote override contact, this
- The Installer Configuration Menu is accessed
OVERRIDE key is disabled. Installer Configuration Menu
by pressing and holding the OVERRIDE key
for approximately 8 seconds. Once the The Installer Configuration Menu is used to set up the
Installer Configuration Menu begins, release thermostat for an application-specific operation. To
and press the OVERRIDE key to scroll access the menu, press and hold the center key for
through the Installer Configuration Menu approximately 8 seconds.
options. The Installer Configuration Menu includes the following
• UP/DOWN arrow keys change the configuration
parameters and activate a setpoint adjustment. parameters that are accessed by pressing the same
center key:
Backlit Liquid Crystal Display (LCD)
• MS/TP Communication Address
The TEC2645-2 Thermostat includes a 2-line,
8-character backlit display. Low-level backlighting is • BI1 and BI2 Input Configuration
present during normal operation, and it brightens when • UI3 Input Configuration to Locally Monitor Supply
any user interface key is pressed. The backlight
Air Temperature or Hot/Cold Water Changeover
returns to low level when the thermostat is left
Switching
unattended for
45 seconds. • Menu Scroll
Light-Emitting Diodes (LEDs) • Auto Mode
Three LEDs are included to indicate the fan status, call • °F and °C Temperature Scales
for heat, or call for cooling:
• The FAN LED is on when the fan is on. • Six Keypad Lockout Levels
• The HEAT LED is on when heating or reheat is on. • Sequence of Operation
• The COOL LED is on when cooling is on. • Unoccupied Heating
Setpoint/Unoccupied Cooling
Setpoint
•
Maximum Heating Setpoint/Minimum Cooling
Setpoint
4 TEC2645-2 BACnet® MS/TP Networked Thermostat with Single Proportional Output and One-Speed Fan
Control Product Bulletin
• Setpoint Type Repair Information
• Temporary Occupancy If the TEC2645-2 Thermostat fails to operate within its
Time specifications, refer to the TEC2645-2 BACnet
• MS/TP Networked Thermostat with Single
Door Open Time Proportional Output and One-Speed Fan Control
•
Heating/Cooling Deadband Installation Instructions (Part No. 24-9890-226) for
• troubleshooting details. For a replacement thermostat,
Room Air Temperature contact the nearest Johnson Controls®
•
Calibration representative.
•
Auxiliary Configuration
•
Direct/Reverse Acting
Technical Specifications
Reheat Time
TEC2645-2 BACnet MS/TP Networked Thermostat with Single Proportional Output and
One-Speed Fan Control (Part 1 of 2)
Power Requirements 19 to 30 VAC, 50/60 Hz, 2 VA (Terminals 4 and 5) at 24 VAC Nominal, Class 2 or
Safety Extra-Low Voltage (SELV)
Analog Output Rating 0 to 10 VDC into 2k ohm Resistance (Minimum)
Fan Relay Output Rating 30 VAC, 1.0 A Maximum, 15 mA Minimum, 3.0 A In-Rush, Class 2 or SELV
Auxiliary Triac Output 30 VAC, 1.0 A Maximum, 3.0 A In-Rush
Output Rating
Digital Inputs Voltage-Free Contacts across Terminal Scom to Terminals BI1, BI2, or UI3
Wire Size 18 AWG (1.0 mm Diameter) Maximum, 22 AWG (0.6 mm Diameter) Recommended
BACnet Standard 32 Devices Maximum; 4,000 ft Maximum
Temperature Sensor Type Local 10k ohm Negative Temperature Coefficient (NTC) Thermistor
Resolution ±0.2F°/±0.1C°
Accuracy ±0.9F°/±0.5C° at 70.0°F/21.0°C Typical Calibrated
Temperature Backlit -40.0°F/-40.0°C to 122.0°F/50.0°C
Range Display
Heating 40.0°F/4.5°C to 90.0°F/32.0°C in 0.5° Increments
Control
Cooling 54.0°F/12.0°C to 100.0°F/38.0°C in 0.5° Increments
Control
Minimum Deadband 2F°/1C° between Heating and Cooling
Ambient Operating 32 to 122°F (0 to 50°C); 95% RH Maximum, Noncondensing
Conditions Storage -22 to 122°F (-30 to 50°C); 95% RH Maximum, Noncondensing
TEC2645-2 BACnet® MS/TP Networked Thermostat with Single Proportional Output and One-Speed Fan 5
Control Product Bulletin
TEC2645-2 BACnet MS/TP Networked Thermostat with Single Proportional Output and
One-Speed Fan Control (Part 2 of 2 )
Compliance United States UL Listed, File E27734, CCN XAPX,
Under UL 873, Temperature Indicating and Regulating Equipment
FCC Compliant to CFR 47, Part 15, Subpart B, Class A
Canada UL Listed, File E27734, CCN XAPX7,
Under CSA C22.2 No. 24, Temperature Indicating and Regulating Equipment
Industry Canada, ICES-003
European CE Mark, EMC Directive 89/336/EEC
Union
Australia and C-Tick Mark, Australia/NZ Emissions Compliant
New Zealand
Shipping Weight 0.75 lb (0.34 kg)
The performance specifications are nominal and conform to acceptable industry standards. For application at conditions beyond these
specifications, consult the local Johnson Controls office. Johnson Controls, Inc. shall not be liable for damages resulting from misapplication
or
misuse of its products.
United States Emissions Compliance:
This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules. These
limits are designed to provide reasonable protection against harmful interference when this equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to
cause
harmful interference, in which case the user will be required to correct the interference at his/her own expense.
Canadian Emissions Compliance:
This Class (A) digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.
Cet appareil numérique de la Classe (A) respecte toutes les exigences du Règlement sur le matériel brouiller du Canada.
Controls Group
507 E. Michigan Street
Milwaukee, WI 53202 © 2007 Johnson Controls,
Inc.
6 TEC2645-2 BACnet® MS/TP Networked Thermostat with Single Proportional Output and One-Speed Fan
Control Product Bulletin
Published in U.S.A. www.johnsoncontrols.com
APPENDIX C – FCU Wiring Diagram