Community & Values
Our Vision
We envision a safe and healthy future where bicycles bring people together, eliminate inequity, and create thriving communities.
Our Mission
Cascade Bicycle Club brings people together to experience the joy of bicycling through transportation, recreation, and friendship. We collaborate with members, volunteers, and community partners to inspire people to advocate for a safe, equitable, and sustainable Washington state. We build confidence, leadership, knowledge, and community by teaching bicycle skills to all ages.
Our Values
Equity: We lead with a racial equity lens to eliminate inequities in community health outcomes and in mobility and transportation access. Bicycles are a tool for liberation.
Climate Justice: Bicycles are a clean, healthy, and affordable solution to help solve the climate crisis, reduce transportation pollution, and create sustainable communities.
Community: We create opportunities for people to come together by removing barriers and fostering a sense of belonging. Bicycles are an integral part of creating connected, equitable and thriving communities.
Safety: Safety is a right; we champion spaces that foster physical and emotional wellbeing.
Collaboration: We share power, resources, and knowledge as a means to enrich lives and form mutually beneficial partnerships. We celebrate the existing strengths of our partners and participants and seek to be an accessible asset for others.
![Photo 1) An Asian man riding a recumbant bicycle on STP. 2) A Black man and a black child looking at each other while they bike in a protected bike lane on Seattle's 2nd Ave. 3) An Asian girl wearing an orange tutu and a Major Taylor Project jersey.](https://cbc-drupal-assets-2024.s3.us-west-2.amazonaws.com/live/styles/large/s3/images/2023-10/Mission%20Page%202.png?itok=x9xQOvSf)
Commitment to Anti-Racism, Inclusion, and Belonging
Cascade is deeply invested in our vision of a safe and healthy future where bicycles unite people, eliminate inequity, and create thriving communities. To realize that goal, we have work to do in Washington state and nationwide to make bicycling accessible and safe for everyone, regardless of their skin color. Cascade and our sister organization, Washington Bikes, stand in solidarity with Black Lives Matter and oppose police brutality. Dismantling white supremacy in our work and in our community must be at the forefront of everything we do. Our organization has committed to a Racial Equity Plan, as approved by our Board of Directors in April 2020, that reaffirms our commitment to eliminating racial inequities in our culture, policies, and practices. We are dedicated to working with our community and partners to overcome the vast impacts of systemic racism within our organization and in bicycling more broadly. Much work remains.
This page is a document to share our work as we continue to grow and learn on this racial equity journey. Please refer to this glossary of terms used or the online guide from Racial Equity Tools when leaning in and learning about race and racism.
Why Anti-Racism in Bicycling Matters
At Cascade, we work daily toward a mission of bringing people together to experience the joy of bicycling, collaborating to advocate for a safe and equitable Washington, and building confidence and community by teaching bike skills to all. But we must also confront the reality that our streets are not truly safe for everyone and we have not done enough to equitably protect the lives of Black and Brown people on our streets, bicycling or otherwise. As former Los Angeles Bicycle Coalition Executive Director Tamika Butler said, “Bicycling cannot solve systemic racism in the United States. But systemic racism can’t be fixed without tackling it within bicycling.” As our racial equity plan makes clear, Cascade is committed to transforming from being a bicycling club working to diversify itself to one that, through bicycling, works to eliminate inequities in community health outcomes and in mobility and transportation access.
In other words, we believe deep systems changes are needed to make our streets safe for everyone, and that undoing racist harms must happen in every aspect of our work. e We know from the data and from our community’s stories that Black, Indigenous, and People of Color experience bicycling differently. We believe we must actively fight systems of oppression and inequality if we hope to meaningfully contribute to the movement for Black lives. To do anything less would perpetuate these same systems and further harm Black and Brown people, on and off the bike.
![Boy with Heart Sign](https://cbc-drupal-assets-2024.s3.us-west-2.amazonaws.com/live/styles/large/s3/images/2023-11/Untitled%20%281220%20x%20524%20px%29.png?itok=ZEMf6pdR)
How Can I Help?
There are many ways Cascade members, volunteers, partners, and supporters can advance racial equity, both within bicycling and in their communities.
- Follow Black, Indigenous, and People of Color leaders who have organized, researched, and worked on these issues for a long time. We made a list of folks we recommend here.
- Read more about how to be a good ally. Make sure newcomers on Free Group Rides or in other Cascade spaces feel welcome and part of the group. Believe people when they say they experienced racism while biking.
- If you are white, don’t expect Black or Brown people to educate you or to give you a pat on the back for your progress. Examine your internal biases and explore what being anti-racist means.
- Research local Black-led organizations and sign on to support them, donate to them, or engage with them. Here are a few we recommend.
- Support Cascade's Major Taylor Project and help build leadership skills and bike knowledge in youth from underserved communities.
- If you attend a panel on bicycling, a bicycling event, or another space, lift up the voices of people of color in the room, or call out the fact that they are missing if none are present.
- Keep learning. Read the Bicycling magazine issue with 14 stories from Black people who love bikes. Also, the Seattle Public Library put together a powerful toolkit for anti-racism allies. Check it out here.
- If you see harassment on a ride or at an event, here are some resources for de-escalation tactics:
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KUOW - Seattle Now: How to be an active bystander https://www.kuow.org/stories/seattle-now-how-to-be-an-active-bystander
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NW Asian Weekly - Bystander intervention and how to combat harassment https://nwasianweekly.com/2021/04/bystander-intervention-how-to-combat-harassment/
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Cascade Bicycle Club Code of Conduct and Grievance Policy:
Cascade Bicycle Club centers its mission and values (equity, climate justice, community, safety, and collaboration) in all of its activities.
To support our mission and values, participants agree to the following Code of Conduct as a condition of participation in any Cascade program or activity:
As a Cascade Bicycle Club participant, I promise to practice good sportsmanship and conduct myself in a respectable manner at all bicycling and non-bicycling events where I am representing the CBC. (“Representing the club” is considered to be any time you are at an event where you are registered as a CBC rider, member, ride leader, volunteer, staff, board member, donor, or participant.)
- I will conduct myself in a respectful manner, exhibit good conduct, and be a positive role model.
- I will treat people with dignity, respect, and compassion to foster a trusting environment free of harassment, intimidation, and discrimination.
- I will communicate concerns that arise with Cascade staff, if appropriate, as they arise in order to ensure a safe and welcoming environment for all.
- I will promote inclusion by encouraging all, regardless of their race, color, religion, sex, age, national origin, marital status, gender identity, or sexual orientation.
- I will not harass, bully, threaten, alienate, discriminate, or make disparaging remarks to/against any person, and I will not harass or alienate others through my attire, verbal comments, or unwelcome attention.
- I will refrain from non-consensual physical contact, sexual advances, obscene language or gestures, and other unwanted behavior.
- I will display respect and courtesy for club staff, other volunteers, program participants, and property and I will follow the rules of the road.
- I will display respect for all types of bicycle riders, including e-bikes, first-time riders, physically disabled riders, recumbent riders, and riders who are not perceived to be wearing or riding on high-end gear.
- I will avoid consuming alcohol beyond the legal limits as well as other substances at CBC events and will not report to these events while inebriated or under the influence of illegal drugs.
Here are examples of how to live out our values on rides:
- Abide by all relevant traffic regulations whether on individual or group rides; respect rules of the road and maintain safe riding habits.
- Assist any rider having mechanical or physical difficulties on CBC rides when they are unable to continue to ride safely.
- Ride SMART: Stay alert, maintain space, act safely and predictably, respect the rules of the road, think ahead, and talk.
Cascade Grievance Policy
Membership in Cascade Bicycle Club is a privilege. Cascade riders, members, ride leaders, volunteers, staff, board members, donors, and event participants must be conscious of their role as ambassadors to the non-cycling and cycling communities, both out riding and online. Discriminatory, harassing, or disrespectful behavior while out on Cascade rides is wrong and harmful. Discriminatory, harassing, or disrespectful behavior online while interacting on Cascade’s social media pages or in Cascade-related groups is also detrimental to being a safe, welcoming, and inclusive bicycle organization.
Disciplinary actions may result in the revocation of the ability to participate in rides, being banned from social media platforms, or having all membership perks and/or privileges revoked. Membership may be suspended, revoked, or denied; if after due consideration, an assembled quorum of the Leadership Team determines by 2/3 vote, that a member is in material violation of this Code of Conduct.
Riders, members, ride leaders, volunteers, staff, and board members who witness inappropriate behavior or unacceptable activity should report it to the Executive Director, Lee Lambert, via this form. Please include the section of the Code of Conduct that was violated.
The Code operates in conjunction with the policies of Cascade Bicycle Club and with all applicable U.S. laws and regulations. Where differences exist, because of local customs, norms, laws, and regulations, we require the use of the highest standard of behavior or the most restrictive requirement that applies.
Bylaws
Cascade Bicycle's Bylaws, amended in 2016.
The principal office of the corporation shall be located at its principal place of business or such other place as the Board of Directors ("Board") may designate. The corporation may have such other offices, either within or without the State of Washington, as the Board may designate or as the business of the corporation may require from time to time.
2.1 Classes of Members
The corporation shall initially have one class of statutory members. Additional classes of members, the manner of election or appointment of each class of members, and the qualifications and rights of each class of members may be established by amendment to these Bylaws.
2.2 Qualifications for Membership
2.2.1 General
Membership shall be open to all persons who support the purposes of the corporation and establish by submitting an application for membership and payment of dues.
2.2.2 Dues
Dues shall be set by the Board and may be amended from time to time. Membership in good standing requires that dues be fully paid. If any payment is in arrears for over 30 days, membership shall be terminated. Full payment of dues owed will reinstate membership as of the payment date.
2.2.3 Responsibilities
Members shall not represent their views as those of either the corporation or its affiliates without the written permission of the Executive Director or the Board. Members shall comply with any code of conduct adopted by the Board. Failure to comply with the code of conduct may result in expulsion from the membership of the corporation upon a majority vote of the Board.
2.3 Voting Rights
2.3.1 Board of Directors
The right to vote for Directors of the corporation shall be vested in members in good standing. Each member entitled to vote may cast one vote for as many persons as there are Directors to be elected by the members and for whose election such member has a right to vote.
2.3.2 Bylaws
Pursuant to the terms of Article 9 of these Bylaws, members in good standing shall have the right to approve amendments to these Bylaws as may be proposed from time to time by the Board. Each member entitled to vote may cast one vote either for or against any such proposed amendments.
2.3.3 No Other Voting Rights
Members shall have no other voting rights other than the right to vote for Directors (Section 2.3.1) and the right to approve amendments to these Bylaws (Section 2.3.2).
2.4 Annual Meeting
The annual meeting of the members shall be held during the fourth quarter of the calendar year for the purpose of transacting such business as may properly come before the meeting. If the annual meeting is not held on the date designated therefor, the Board shall cause the meeting to be held as soon thereafter as may be convenient.
2.5 Special Meetings
The President, the Board, or not less than 500 members or 2% of the total number of the members, whichever is less, may call special meetings of the members for any purpose. A notice of a special meeting shall state the business to be transacted at the meeting and no other business shall be considered at that meeting.
2.6 Place of Meetings
All meetings of members shall be held at the principal office of the corporation or at such other place within or without the State of Washington as designated by the President or the Board.
2.7 Voting by Written Ballot
2.7.1 Elections of Directors
The Board shall provide written notice of an election of Directors to all members entitled vote at least 30 days prior to the election, which election shall take place the second Thursday of December. Notice of Director elections shall include a ballot listing all the candidates up for election and instructions for submission of votes. Directors shall be elected by a plurality of votes cast by the members in accordance with the procedures provided under Section 2.7.3.
2.7.2 Amendments to Bylaws
The Board shall provide written notice of proposed amendment(s) to the Bylaws to all members entitled vote at least 30 days prior to such a vote on the proposed amendment(s). Notice of the proposed amendment(s) shall include the text of the proposed amendment(s) and instructions for submission of votes. Such amendments shall be approved by at least two-thirds of votes cast by the members in accordance with the procedures provided under Section 2.7.3
2.7.3 Vote Process
For the votes submitted under Section 2.7.1 and Section 2.7.2, votes must be submitted in the manner provided by the Board in the notice to the members. To be counted, written ballots must be received by the corporation by midnight of the date of the election or the date of the meeting to vote on the amendment(s) to the Bylaws, as the case may be. In order to have a valid election of Directors or amendment to the Bylaws, at least 300 members must cast votes. The corporation reserves the right to establish policies and procedures to ensure that each person voting is a member in good standing and has cast only one vote.
2.8 Notice of Special Meetings
2.8.1 Time and Place
The President, the Secretary or the Board shall cause to be delivered to each
member entitled to notice of or to vote at the meeting, not less than 10 or more than 50 days before the meeting, written notice stating the place, date and time of the meeting and, in the case of a special meeting, the purpose or purposes for which the meeting is called.
2.8.2 Notice in a Tangible Medium; Effectiveness of Notice
Notice may be provided in a tangible medium and may be transmitted by mail,
private carrier, personal delivery, telephone or equipment that transmits a facsimile of the notice.
2.8.2.1 Notice by Mail
Notice given by mail is effective when deposited in the United States mail, firstclass postage prepaid, properly addressed to the member at the member's address as it appears in the corporation's records.
2.8.2.2 Notice by Facsimile
Notice given by facsimile is effective when dispatched to the member's telephone number or other number appearing on the records of the corporation.
2.8.2.3 Notice by Air and Ground Courier
Notice given by air courier is effective when dispatched, if prepaid and properly addressed to the member at the member's address as it appears in the corporation's records. Notice by ground courier or other personal delivery is effective when received by the member.
2.8.2.4 Notice in an Electronic Transmission; Effectiveness of Notice
Notices may be provided in an electronic transmission and be electronically transmitted. Such notices shall be effective with respect to those members who have consented, in the form of a record, to receive electronically transmitted notices and which members have designated in such consent the address, location or system to which such notices may be electronically transmitted. Said members may revoke consent by delivering a revocation to the corporation in the form of a record. Such consent shall be automatically revoked if the corporation is unable to electronically transmit two consecutive notices given by the corporation, and this inability becomes known to the person responsible for giving notice. The inadvertent failure by the corporation to treat this inability as a revocation does not invalidate any meeting or other action. Notice provided in an electronic transmission is effective when it is electronically transmitted to an address, location or system designated by the recipient for that purpose.
2.8.2.5 Posting Notice on an Electronic Network; Effectiveness of Notice
Notice may be provided to members who have consented to receipt of electronically transmitted notices by posting the notice on an electronic network and delivering to such members a separate record of the posting, together with comprehensible instructions regarding how to obtain access to the posting on the electronic network. Notice is effective when it has been posted to an electronic network and a separate record of the posting has been delivered to the recipient as provided by this Section 2.8.2.
2.8.2.6 Notice of Meeting Called by Members
If the members, at any time, call a meeting pursuant to the provisions of Section 2.5 of these Bylaws, it shall be the duty of the Secretary to give notice of a special meeting of members to be held at such date, time and place as the Secretary may fix, not less than 10 or more than 35 days after receipt of such written request, and if the Secretary shall neglect or refuse to issue such notice in the manner provided by these Bylaws, the person or persons making the request may do so and may fix the date, time and place for such meeting.
2.9 Waiver of Notice
Whenever any notice is required to be given to any member under the provisions of these Bylaws, the Articles of Incorporation or applicable Washington law, a waiver thereof in the form of a record, including, without limitation, an electronic transmission from the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.
2.10 Manner of Acting
All action which may be taken by the members shall be by ballot as set forth in Section 2.7 of these Bylaws.
3.1 General Powers
The affairs of the corporation shall be managed by a Board of Directors.
3.2 Number
The Board shall consist of not less than nine nor more than 21 Directors, the specific number to be set by resolution of the Board. The number of Directors may be changed from time to time by amendment to these Bylaws, provided that no decrease in the number shall have the effect of shortening the term of any incumbent Director.
3.3 Qualifications
Directors shall be elected from among the members in good standing as set forth in Section 2.2 of these Bylaws. Directors may have such other qualifications as the Board may prescribe by amendment to these Bylaws.
3.4 Election of Directors
3.4.1 Initial Classification
At an annual meeting of the corporation, the Directors elected by the members as set forth in Section 2.7 of these Bylaws ("Member-Elected Directors") shall classify themselves into three groups to serve staggered terms of office as follows: approximately one-third of the Member-Elected Directors shall serve for a term of three years after classification; approximately one-third of the Member-Elected Directors shall serve for a term of two years after classification; and approximately one-third of the Member- Elected Directors shall serve for a term of one year after classification.
3.4.2 Successor Directors
After the initial classification, approximately one-third of the number of Member-Elected Directors fixed by or in the manner provided by these Bylaws shall be elected each year at the annual meeting of the members to replace that group of Member-Elected Directors whose terms expire each year.
3.4.3 Board-Elected Directors
The Board of Directors may elect from among members in good standing up to three Directors ("Board-Elected Directors"), provided that no more than three Board-Elected Directors may serve at the same time. The Board-Elected Directors must be elected by the affirmative vote of a two-thirds majority of the Directors then in office.
3.5 Term of Office
3.5.1 Member-Elected Directors
Unless a Member-Elected Director dies, resigns or is removed, he or she shall hold office for three calendar years subsequent to his or her election or until his or her successor is elected, whichever is later. Member-Elected Directors may serve up to a maximum of two full consecutive elected terms.
3.5.2 Board-Elected Directors
Unless a Board-Elected Director dies, resigns or is removed, he or she shall hold office through December 31 of the year appointed. At the end of such one year period, such Board-Elected Director's term shall automatically terminate. Board-Elected Directors may only serve one term.
3.6 Annual Meeting
The annual meeting of the Board shall be held during the last quarter of the calendar year on a date chosen by the President or the Board for the purposes of electing Directors (upon termination of membership in the corporation) and transacting such business as may properly come before the meeting. If the annual meeting is not held on the date designated therefor, the Board shall cause the meeting to be held as soon thereafter as may be convenient.
3.7 Regular Meetings
By resolution, the Board may specify the date, time and place for the holding of regular meetings without other notice than such resolution. The Board shall hold regular meetings at least quarterly.
3.8 Special Meetings
Special meetings of the Board or any committee designated and appointed by the Board may be called by or at the written request of the President or any two Directors, or, in the case of a committee meeting, by the chair of the committee. The person or persons authorized to call special meetings may fix any place either within or without the State of Washington as the place for holding any special Board or committee meeting called by them.
3.9 Meetings by Telephone
Members of the Board or any committee designated by the Board may participate in a meeting of such Board or committee by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time. Participation by such means shall constitute presence in person at a meeting.
3.10 Place of Meetings
All meetings shall be held at the principal office of the corporation or at such other place within or without the State of Washington designated by the Board, by any persons entitled to call a meeting or by a waiver of notice signed by all Directors.
3.11 Notice of Meetings
3.11.1 In Writing
Notices in writing may be delivered or mailed to the Director at his or her address shown on the records of the corporation. If notice is delivered via regular mail, the notice shall be deemed effective when deposited in the official government mail properly addressed with postage thereon prepaid not less than seven days before the meeting. Neither the business to be transacted at nor the purpose of any meeting need be specified in the notice of a meeting.
3.11.2 Personal Communication
Notice may be by personal communication with the Director not less than seven days before the meeting.
3.11.3 Electronic Transmission
Notices may be provided in an electronic transmission and be electronically transmitted. Notice in an electronic transmission is effective only with respect to those Directors that have consented, in the form of a record, to receive electronically transmitted notices and designated in such consent the address, location or system to which these notices may be electronically transmitted. A Director who has consented to receipt of electronically transmitted notices may revoke the consent by delivering a revocation to the corporation in the form of a record. Furthermore, the consent is automatically revoked if the corporation is unable to electronically transmit two consecutive notices given by the corporation, and this inability becomes known to the person responsible for giving notice. Notice provided in an electronic transmission is effective when it is electronically transmitted to an address, location or system designated by the recipient for that purpose not less than seven days before the meeting.
3.11.4 Posting Electronic Notice
Notice may be provided to Directors who have consented to receipt of electronically transmitted notices by posting the notice on an electronic network and delivering to such Directors a separate record of the posting, together with comprehensible instructions regarding how to obtain access to the posting on the electronic network. Notice is effective when it has been posted to an electronic network and a separate record of the posting has been delivered to the recipient as provided by this Section 3.11.4. To be effective such notice shall be provided not less than seven days before the meeting.
3.12 Waiver of Notice
3.12.1 Record
Whenever any notice is required to be given to any Director under the provisions of these Bylaws, the Articles of Incorporation or applicable Washington law, a waiver thereof in the form of a record, including, without limitation, an electronic transmission from the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Neither the business to be transacted at nor the purpose of any regular or special meeting of the Board need be specified in the waiver of notice of such meeting.
3.12.2 By Attendance
The attendance of a Director at a meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened.
3.13 Quorum
Six Directors or a majority of the number of Directors fixed by or in the manner provided by these Bylaws, whichever is greater, shall constitute a quorum for the transaction of business at any Board meeting. If a quorum is not present at a meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice.
3.14 Manner of Acting
The act of the majority of the Directors present at a meeting at which there is a quorum shall be the act of the Board, unless the vote of a greater number is required by these Bylaws, the Articles of Incorporation or applicable Washington law.
3.15 Presumption of Assent
A Director of the corporation present at a Board meeting at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless his or her dissent or abstention is entered in the minutes of the meeting, or unless such Director files a written dissent or abstention to such action with the person acting as secretary of the meeting before the adjournment thereof. Such right to dissent or abstain shall not apply to a Director who voted in favor of such action.
3.16 Action by Board Without a Meeting
Any action which could be taken at a meeting of the Board may be taken without a meeting if a consent in the form of a record, which consent clearly sets forth the action to be taken, is executed by all the Directors. Any such record shall be inserted in the minute book as if it were the minutes of a Board meeting. For purposes of this Section 3.16, record means information inscribed on a tangible medium or contained in an electronic transmission.
3.17 Resignation
Any Director may resign at any time by delivering written notice to the President or the Secretary at the registered office of the corporation, or by giving oral or written notice at any meeting of the Directors. Any such resignation shall take effect at the time specified therein, or if the time is not specified, upon delivery thereof and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
3.18 Removal of Director by Board
3.18.1 Automatic Removal
In the event that a Director (a) fails to maintain his or her membership in the corporation in good standing, or (b) accumulates three or more absences for Board meetings in a rolling 12-month period, the Board may declare his or her position on the Board vacant and replace such Director in accordance with Section 3.20 of these Bylaws.
3.18.2 Discretionary Removal
Any Director may be removed (a) if his or her conduct is deemed to be continually antagonistic or counter-productive, (b) if he or she is derelict in his or her duties as a Director, (c) if the Board deems a Director's conduct to be inconsistent with the mission of the corporation, or (d) if his or her conduct is in violation of the ethical standards for officers and Directors as set forth in Section 5.3 of these Bylaws. Directors may be removed from office by the affirmative vote of a two-thirds majority of the number of Directors fixed by or in the manner provided by these Bylaws or by unanimous vote of the Executive Committee.
3.19 Recall of Directors by Members
3.19.1 Grounds for Recall
The Members may recall a Director for the following reasons:
(a) Dereliction of duty;
(b) Negligence; or
(c) Taking actions not in accordance with the stated purposes of the corporation.
3.19.2 Procedure for Recall
(a) Members wishing to recall a Director ("Petitioners") shall notify the Board of their desire to circulate a petition of recall of a specific Director named in the notice, provided, however, that such recall shall not reduce the number of Directors to less than a quorum as set forth in Section 3.13 of these Bylaws;
(b) Petitioners shall prepare and circulate a petition setting forth (i) the signatures, (ii) names, (iii) membership numbers, and (iv) signature date of at least 100 Members or 5% of the Members in good standing, whichever is greater, in support of the recall (the "Signatories") and present such signed petition to the Board within 8 weeks of the initial notification to the Board;
(c) The Secretary of the corporation (or the President if the Secretary is the Director to be recalled) shall verify the membership of the Signatories within ten days and, upon confirmation of the validity of such petition, shall electronically announce or cause to be announced that a recall is in process and provide to the membership a link to the petitioners' website or other relevant websites, if any;
(d) At its next scheduled meeting, the Board shall call a special meeting in accordance with the procedures set forth in Section 3.8 of these Bylaws for purposes of holding a recall election. Such notice of special meeting shall include (i) a paper ballot, which ballot may provide statements for and against the recall and (ii) instructions for downloading a copy of the ballot from the corporation's website.
(e) The Board shall cause a web page to be created on the corporation's website to provide a forum for members to be able to discuss the arguments for and against the recall petition.
(f) Members may submit their ballots for tabulation either at the special meeting called for the purpose or by sending their ballots via U.S. mail to the Secretary of the corporation. Ballots sent via U.S. mail must be postmarked no later than the date scheduled for the meeting in order to be counted.
(g) Within ten days of the special meeting held for the purposes of recall, the Secretary (or the President if the Secretary is the Director to be recalled) shall oversee tabulation and certification of the ballots received. The corporation reserves the right to establish policies and procedures to tabulate votes and ensure that each person voting is a member in good standing and has cast only one vote.
(h) A recall shall succeed if (i) the number of ballots received is at least half the number of votes cast in the immediately preceding Board election, and (ii) a majority of the ballots so cast are in favor of recall.
(i) In the event that a recall is successful, the Board shall fill the vacancy for the interim period until the next annual meeting of members according to the provisions set forth in Section 3.20 of these Bylaws.
3.20 Vacancies
A vacancy in the position of Director may be filled by the affirmative vote of twothirds of the Board to fill the position in the interim until his or her successor is elected at the next annual meeting of members. Upon termination of membership in the corporation, a vacancy in the position of Director may be filled by the affirmative vote of a majority of the remaining Directors though less than a quorum of the Board.
3.21 Board Committees
3.21.1 Standing or Temporary Committees
The Board, by resolution adopted by a majority of the Directors in office, may designate and appoint one or more standing or temporary committees, each of which shall consist of two or more Directors. The Board may also appoint committee members who are not Directors and who shall serve in an advisory capacity as non-voting members of such committees. The Executive Committee shall have and exercise the authority of the Board in the management of the corporation. Other committees designated and appointed by the Board may exercise such authority as authorized from time to time by resolution of the Board. Such authority shall be subject to such limitations as may be prescribed by the Board, except that no committee shall have the authority to (a) amend, alter or repeal these Bylaws; (b) elect, appoint or remove any member of any other committee or any Director or officer of the corporation; (c) amend the Articles of Incorporation; (d) adopt a plan of merger or consolidation with another corporation; (e) authorize the sale, lease or exchange of all or substantially all the property and assets of the corporation not in the ordinary course of business; (f) authorize the voluntary dissolution of the corporation or revoke proceedings therefor; (g) adopt a plan for the distribution of the assets of the corporation; or (h) amend, alter or repeal any resolution of the Board which by its terms provides that it shall not be amended, altered or repealed by a committee. The designation and appointment of any such committee and the delegation thereto of authority shall not operate to relieve the Board or any individual Director of any responsibility imposed upon it, him or her by law.
3.21.2 Standing Committees
The standing Board committees shall be as follows:
(a) Executive Committee which shall consist of the President and four other officers or Directors, but in no case less than two Directors, and who shall have authority to transact business as authorized by the Board subject to an obligation to report to the Board any and all actions so taken;
(b) Governance Committee which shall consist of at least three Directors, and shall be responsible annually for preparation of a slate of Directors for election at the annual meeting of Members and such other projects as may be assigned by the Board; and
(c) Finance Committee which shall consist of the Treasurer and at least two Directors, and shall support the staff in developing an annual budget for approval by the entire Board and perform such other projects as may be assigned by the Board.
3.21.3 Quorum; Manner of Acting
A majority of the number of Directors composing any committee shall constitute a quorum, and the act of a majority of the members of a committee present at a meeting at which a quorum is present shall be the act of the committee.
3.21.4 Resignation
Any member of any committee may resign at any time by delivering written notice thereof to the President, the Secretary or the chair of such committee, or by giving oral or written notice at any meeting of such committee. Any such resignation shall take effect at the time specified therein, or if the time is not specified, upon delivery thereof and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
3.21.5 Removal of Committee Member
The Board, by resolution adopted by a majority of the Directors in office, may remove from office any member of any committee elected or appointed by it.
3.22 Compensation
Directors shall receive no compensation for their service as Directors but may receive reimbursement for reasonable expenditures incurred on behalf of the corporation.
4.1 Number and Qualifications
The officers of the corporation shall be a President, one or more Vice Presidents, a Secretary and a Treasurer, each of whom shall be elected by the Board. Other officers and assistant officers may be elected or appointed by the Board, such officers and assistant officers to hold office for such period, have such authority and perform such duties as are provided in these Bylaws or as may be provided by resolution of the Board. Any officer may be assigned by the Board any additional title that the Board deems appropriate. Any two or more offices may be held by the same person, except the offices of President and Secretary. All officers shall be elected from among the Directors of the corporation.
4.2 Election and Term of Office
The officers of the corporation shall be elected each year by the Board at the first Board meeting held during the calendar year. Unless an officer dies, resigns, or is removed from office, he or she shall hold office until the next annual meeting of the Board or until his or her successor is elected.
4.3 Resignation
Any officer may resign at any time by delivering written notice to the President, the Vice President, the Secretary or the Board, or by giving oral or written notice at any meeting of the Board. Any such resignation shall take effect at the time specified therein, or if the time is not specified, upon delivery thereof and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
4.4 Removal
Any officer or agent elected or appointed by the Board may be removed by the affirmative vote of at least a two-thirds majority of the number of Directors fixed by or in the manner provided by these Bylaws whenever in its judgment the best interests of the corporation would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed.
4.5 Vacancies
A vacancy in any office created by the death, resignation, removal, disqualification, creation of a new office or any other cause may be filled by the Board for the unexpired portion of the term or for a new term established by the Board.
4.6 President
The President shall preside over meetings of the Board and, subject to the Board's control, shall supervise all of the business of the corporation and execute documents on behalf of the corporation. The President shall also perform such other duties as may be assigned to him or her by the Board from time to time.
4.7 Vice President
In the event of the death of the President or his or her inability to act, the Vice President shall perform the duties of the President, except as may be limited by resolution of the Board, with all the powers of and subject to all the restrictions upon the President. The Vice President shall perform such other duties as from time to time may be assigned to him or her by the President or by the Board.
4.8 Secretary
The Secretary shall ensure that accurate minutes are kept of meetings of the members and the Board as well as any committees of the Board that maintain minutes. The Secretary shall ensure that all notices are duly given in accordance with the provisions of these Bylaws or as required by law. The Secretary shall also perform such other duties as from time to time may be assigned to him or her by the President or the Board. In the absence of the Secretary, an Assistant Secretary may perform the duties of the Secretary.
4.9 Treasurer
The Treasurer shall oversee the financial operations of the corporation and shall perform such other duties as from time to time may be assigned to him or her by the President or the Board. In the absence of the Treasurer, an Assistant Treasurer may perform the duties of the Treasurer. If requested by the Board, the Treasurer shall give a bond for the faithful discharge of his or her duties in such amount and with such surety or sureties as the Board may determine.
4.10 No Compensation
The officers shall receive no compensation for their service as officers but may receive reimbursement for reasonable expenditures incurred on behalf of the corporation.
5.1 Duties of Care and Loyalty
Officers and Directors shall discharge their respective duties, including the duties of any committee of the Board upon which a Director may serve:
(a) in good faith;
(b) with such care, including reasonable inquiry, as an ordinary prudent person in like position would exercise under similar circumstances; and
(c) in a manner such officer or Director believes to be in the best interests of the corporation.
5.2 Directors' Duties
(a) Directors are expected to attend and actively participate in all regular and special meetings of the Board, except for good cause.
(b) Directors shall serve on Board committees as needed.
(c) Directors are expected to educate themselves regarding the history, purpose, and activities of the corporation so as to provide valuable service.
5.3 Directors' and Officers' Ethics
(a) Directors and officers shall act with honesty, integrity, and openness in all their dealings as representatives of the corporation.
(b) Directors and officers shall be knowledgeable of and comply with all laws and regulations.
(c) Directors and officers shall promote good working relationships with other directors, staff, and members that are based on mutual respect, fairness and openness.
(d) Directors and officers shall ensure that all spending practices and policies are fair, reasonable, and appropriate to fulfill the mission of the corporation.
The corporation may employ an Executive Director who shall be appointed, employed, and discharged by the Board. If employed, the Executive Director shall manage the affairs of the corporation according to the policies, principles, practices and budget authorized by the Board, and shall be responsible for management of personnel, finances and programs. If employed, the Executive Director shall be responsible for staff management including hiring, training, disciplinary action, and discharge. If employed, the Executive Director shall serve as an ex-officio, non-voting member of the Board. For the purpose of determining the number of Directors serving the corporation, the Executive Director shall not be considered a member of the Board.
The Board of Directors may appoint an Advisory Board of two or more persons to provide advice and assistance to the Board. Members of the Advisory Board may be invited to meetings of the Board, but shall not be entitled to vote or exercise other powers of a director of the corporation; provided, however, to the extent permitted by law, members of the Advisory Board shall be entitled to the same limitations on liability and rights to indemnification as directors of the corporation. The Board of Directors may determine by separate resolution the operational rules which shall govern the Advisory Board. Advisory Board members may be removed at any time, with or without cause, by the Board.
8.1 Contracts
The Board may authorize any officer or officers, or agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation. Such authority may be general or confined to specific instances.
8.2 Loans
No loans shall be contracted on behalf of the corporation and no evidences of indebtedness shall be issued in its name unless authorized by a resolution of the Board. Such authority may be general or confined to specific instances.
8.3 Loans or Extensions of Credit to Officers and Directors
No loans shall be made and no credit shall be extended by the corporation to its officers or Directors.
8.4 Checks, Drafts, Etc.
All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the corporation shall be signed by such officer or officers, or agent or agents, of the corporation and in such manner as is from time to time determined by resolution of the Board.
8.5 Deposits
All funds of the corporation not otherwise employed shall be deposited from time to time to the credit of the corporation in such banks, trust companies or other depositories as the Board may select.
8.6 Books and Records
The corporation shall keep at its principal or registered office copies of its current Articles of Incorporation and Bylaws; correct and adequate records of accounts and finances; minutes of the proceedings of its members and Board, and any minutes which may be maintained by committees of the Board; records of the name and address and class, if applicable, of each member and Director, and of the name and post office address of each officer; and such other records as may be necessary or advisable. All books and records of the corporation shall be open at any reasonable time to inspection by any member of three months standing or to a representative of more than five percent of the membership.
8.7 Corporate Seal
If the Board determines that it is advisable, the corporation shall have a corporate seal consisting of the name of the corporation, the state of its incorporation and the year of its incorporation.
8.8 Accounting Year
Unless a different accounting year is at any time selected by the Board, the accounting year of the corporation shall be the twelve months ending December 31.
8.9 Rules of Procedure
The rules of procedure at meetings of the Board and committees of the Board shall be rules contained in Robert's Rules of Order, Newly Revised, so far as applicable and when not inconsistent with these Bylaws, the Articles of Incorporation or any resolution of the Board.
These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by the members according to the procedures set forth in Section 2.7 of these Bylaws. Upon termination of membership in the corporation, these Bylaws may be altered, amended or repealed and new Bylaws may be adopted by the vote of a majority of the number of Directors fixed by or in the manner provided by these Bylaws or by the written consent of each of the Directors.