Assessment of Cash Management in NIB
Assessment of Cash Management in NIB
MARY'S UNIVERSITY
BUSINESS FACULTY
DEPARTMENT OF ACCOUNTING
BY
GIRUM GIRMA
TESFAYE SHIFERAW
MARTHA HAILE
JUNE 2014
ADDIS ABABA
AN ASSESSMENT OF CASH MANAGEMENT PRACTICE:
BUSINESS FACULTY
ACCOUNTING
BY
GIRUM GIRMA
TESFAYE SHIFERAW
MARTHA HAILE
JUNE 2014
ADDIS ABABA
ST. MARY'S UNIVERSITY
BY
GIRUM GIRMA
TESFAYE SHIFERAW
MARTHA HAILE
FACULTY OF BUSINESS
DEPARTMENT OF ACCOUNTING
Advisor Signature
Signature
External Examiner
Acknowledgement
his assistance in preparing this manuscript. Special thanks are due to the
management team and employee of Nib International Bank for their help in
locating the original data source documents and filling out the questionnaire.
help in typing and editing this manuscript. Last but not least we want to thank
you, our friends and families, whose immense support has helped us a great
completion of the entire program in general due to your moral and financial
support.
Table of Contents
Acknowledgement i
Table of Contents iii
List of Tablesiv
CHAPTER ONE:INTRODUCTION 1
1.1 Background of the Study.............................................................................................................. 1
4.2 Conclusions.................................................................................................................................34
4.3 Recommendations......................................................................................................................35
Bibliography............................................................................................................................................ 35
Appendix I
Appendix II
List of Tables
INTRODUCTION
Cash management is a broad term that covers a number of functions that help
efficient manner. Administering cash assets today often makes use of a number
When it comes to cash collections, there are a few popular ways that are
recommended today that can make the process of receiving payments from
transact a business to business cash transfer that deducts the payment from
the customer account and deposits the funds in the vendor account. Generally,
Lockbox services are also often used by businesses to speed up the Accounts
of a post office box for the client. The vendor uses this post office address as
the remittance address on all invoices. As payments are received, the financial
institution collects the payments, posts them to the operating account for the
customer. The customer can usually access daily reports that can be
downloaded and used for posting into the company Receivables (Katrine et.al
2005:52)
Because of the increased incidence of check fraud, the concept of account
Account Reconcilement Services (ARS) will keep the checkbook for an operating
checks that have been issued on the account. In the event a check is presented
that is not included on the authorized lists, the bank will reject the check
(Louis, 1999:8).
When it comes to investing cash, many banks offer the ability to transfer a
fixed amount of funds into mutual funds of other investments as part of the
overall cash management strategy. The automated debit allows the client to
banks. In some instances, the cost for the services can be costly. However,
many businesses find that the savings in time coupled with the high degree of
accuracy more than make up for the charges associated with cash
Nib International Bank (NIB) was established on 26 May 1999 under license
No. LBB/007/99 in accordance with the Commercial Code of Ethiopia and the
No.84/1994 with the paid up Capital of birr 27.6 million and authorized capital
of Birr 150 million by 717 Shareholders. The Bank commenced the operation
Capital reached to Birr 2.0 billion and 1.2 billion respectively. Shareholders'
and employees' number increased to 3,894 & 2,265 respectively. The Bank has
77 branches spread throughout the country. The Bank is already started the
In addition to that, Hawassa Branch Office going to start its building after soil
tastes and other preliminary works. The Bank is already replaced the previous
banking software with the new CORE Banking system. Similarly, the Bank, in
cooperation with Awash International Bank S.C. and United Bank S.C. has
the joint operation and management of Automated Teller Machines (ATM) and
2013:8).
Cash is sensitive assets that require proper control and attention because
these assets are easily spendable and highly subject to theft. The management
carry on the operations, to invest idle cash and to prevent loss of cash due to
theft or misappropriation.
Proper cash control mechanisms are necessary to assure that cash is used for
responsible for controlling and processing issues such as vault cash, and idle
cashes of the company in this regard. As the student researchers have made an
initial assessment, they have identified that even though the bank has been
requirements of the NBE and failed to allocate proper authorization over cash
to individuals. What is more, the bank is poor communicating the cash control
vault cash from misuse. Finally, the student researchers have come to
liquidity nature, based on the realities discussed above; companies can fall
This study attempts to get answer for the following basic questions that are
1. To what extent has the bank met the reserve requirements of NBE?
cashmanagement?
The major objective of the study is to assess the cash management practice of
1. To assess the extent to which the bank has met the reserve requirements
of NBE.
cash management.
expected that the findings of this research will give value to the researchers in
the findings of this research will serve as a source of reference for future
research and help the company to take corrective action on the basis of
This research could have been by far effective had it gone beyond the head
quarter. However, due to finance, the required human resource to collect the
data and the time doesn't allow the student researchers to accomplish at a
wide scope. Therefore, this research has been undertaken considering afive
years data that is starting from 2009-2013, at the head office found in Dembel
City Center (as the required data pertaining to the issues at hand can be
largely available at the head office) and the participants of the study were
international banking.
1. Time constraints
2. Shortage of finance
1.8 Research Methodology
The study has used descriptive method. Descriptive design has been preferred
result, the use of the design has helped the researchers to gather several kinds
of data related to the subject under study . These characteristics that have been
sources gotten from secondary sources relating the topic under discussion.
researchers have used census to undertake the study as the size of the
likert scale of five options have been distributed to these 30 employees and
In the study primary and secondary data were used. Primary sources were
departments of the bank. The secondary sources that were considered include:
In order to collect relevant data for this study from secondary sources such
books, and related websites, and other related materials were examined
properly. In addition to this the student researchers have gathered data from
the recent years' audited financial reports of the bank. Moreover, first hand
In order to present and analyze the finding, the student researchers have used
The study was organized in such a way that it will give coherent flow of ideas to
the basic findings. It has consisted of four chapters each with brief description.
Chapter one has at length dealt with an introduction that in turn involves
the study. Chapter two has presented the review of the related literature and
then presentation and analysis of the data was discussed in chapter three.
Cashis a medium of exchange that a bank will accept for deposit and
immediate credit to the depositor's account. Cash includes currency and coin,
personal checks, bank drafts, money orders, credit cards sales drafts and
confused with cash include postage stamps, postdate checks, and lOUs.
Cash is not only coins and paper money but also checks, money orders and
traveler's checks. Banks also accept drafts signed by customers using bank
credit cards such as visa and masters cards. Near cash assets which can be
Cash is more susceptible to theft than any other assets and therefore require
physical protection. High value of money in relation to its mass and its easily
Cash control is a process that is utilized to verify the complete nature and
accounting, cash control takes place in any environment where goods and
services are bought and sold. As such, businesses, non-profit organizations
and households all employ the basic tenets of cash control. To fully understand
to financial accounting. Along with referring to currency and coin, cash is also
card receipts, and checks. Essentially, any type of financial exchange that can
maintaining an accurate tracking system that accounts for both receiving and
disbursing the cash. Designing a cash control process is not difficult at all.
There are a few basic elements that will be incorporated in to the process that
2007:27).
disbursement is entered at the time that the payment is released. The mode of
documentation requires only some basic template that will record the
necessary data. For the home a checking account can be used to track all cash
deposited in to a common account for the good of the home with the check
book register can serve as the basic document that keeps track of the inbound
Next solid cash control procedures requires that there be only certain
individuals who have access to the cash. This type of security serves two
purposes. First, accountability is established for the way that the cash is
helps to ensure that important transactions can take place at any given time,
even if one individual is unavailable for some reason. Last, cash control
demands that the documents related to the task are dept separate from the
physical location of the cash. In other words, the accounting book that is used
to record the cash transactions should bunt be dept in the safe with the
currency, money orders, and checks. This simple precaution helps to ensure
that the task of altering the physical evidence related to cash in hand is more
difficult and thus minimizes the chances for theft to occur(Pastir, 2007:28).
income on cash not invested in fixed assets or investors and also so as to avoid
view of cash management value chain besides offering the ability to reach and
forces the banks to look for an Information Technology vendor who can offer
Banking(Abrol:2006:49).
2.2.1 Objectives of Cash Management
management.
regular basis,
• To prevent bankruptcy,
management.
securities,
• Make instance cash payments and avail of the facilities of cash discount
and
The demandof money (cash) is the demand to hold it. Now the question is why
people want to hold their assets in the form of cash when they can get interest
receive their incomes weekly or monthly but they spent it almost every
day. They must therefore hold some cash balance to bridge the interval
amount of money held in this way will depend on the individual and on
constitutes a store of value a liquid asset that the holder intends to use
bond are expected to rise (ie in other words the rate of interest is
expected to rise) people sell bonds to avoid losses. The amount of money
held under this motive will depend on the rate of interest is expected to
fall people buy bonds in order to make profit by selling them when price
money by lending out funds that have been deposited with it, so the
larger its deposits, the better the bank profit position. In addition, bank
service.
more easily achieved in large companies than in small ones, because extensive
objectives.
information,
procedures.
objectives of internal control specified above are met. This means that no
system of internal control is perfect and the cost of achieving improved control
should not out weights its benefits. Regardless of the data processing method
• Assignment of responsibilities
• Proper authorization
• Separation of duties
system because they can prevent avoidable losses, control operation, and
monitor the company & human performances The two major divisions of
duties, and have effective physical control access to assets, facilities and
trial balance.
management.
reasonable.
Assurance that:
specific authorization.
authorization and,
an effective system of internal control no one person should carry out all phase
Internal control policies and procedures vary from company to company. They
depend on factors such as the nature of the business and its size. In most
following.
• Establish responsibilities,
All internal control policies and procedures have limitations. Probably the most
serious sources of those limitations are the human element. Internal control
policies and procedures are applied by people and often impact other people.
This human element creates several potential limitations that we can categorize
Cash is a medium of exchange that a bank will accept for deposit and
personnel defuse bank drafts, money orders, credit card, sales draft and
controls(Richard, 2000:42).
Cash forecasting is necessary for the proper planning of future operation and
to assure that cash is available when needed but that cash on hand is not
excessive. internal controls are necessary to assure that the cash is used for
increases the likelihood that reported value for cash and cash equivalents are
Control activities are the policies and procedures used to ensure that
appropriate actions are taken to deal with the organizations identifiable risks
(Richard, 2000:44-45).
control concepts also gives insight to the risks and control concerns associated
keeping.
Cash receipt consists of two major types. Cash receipt over the counter at the
time & sale and cash received through the mailas collection on accounts
receivable(Rolandas, 2005:42).
Cash receipts over the counter at the time and sale should be run up on a cash
register, solocated the customer will see the amount recorded. It store
sales. Transactions stronger internal control will be achieved that when one
sales tickets in duplicate at the time of cash sale. Computes a total sale figure
from these duplicate tickets, and also makes sure that no tickets are missing
from the services. The total amounts of as computed form the duplicate sales
tickets in them compared with the total sales recorded on the cash
register(Richard, 2000:46).
The procedure for handling cheeks and currency received through the mail are
also based on the internal control principle that two or more employees should
participate in every transaction. The employee who opens the mail should
following.
Accordong to Rolandas (2005:43), the internal control over cash should provide
assurance that:
• All cash that should have been received was intact relieved, recorded
• Cash disbursement have been made only for authorized purposes and
campaniles. Most large theft occurs from payments of fictitious in voices . One
by check. The only exception is small payments made from accounting records
to a person other than the owner who has the authority to sign a cheque. This
documents that establish the validity and amount of claim and also maximum
purchase of goods and services and the payment for them. The degree of
personnel cash disbursement are entrusted to high level employees with large
organization goals.
■ Document and record are supplier's issues invoice the document that
requires payment of cash the need to pay cash. Bank statement list cash
The imprust cash fund (petty cash fund) refers to a fund of fixed amount used
for small expenditures that are most conveniently paid in cash. The impress
fund. Impreust fund placed in the custody of responsible employees thus serve
payments(Miekatrien, 2006:49)
Policy
Cashiers must have both an awareness of and show a commitment to strong
internal control for cash receipts. Management unit has the responsibility for
and to safeguard against loss. Strong internal controls also protect employees
in the cash handling process. All cash collecting units must develop and
receipts(Kathrine 2001:22).
■ Accounting for cash as it is received
The policies and procedures used herein to confirm to state accounting policies
and guide lines furnished by the office of financial managements are consistent
handling(Kathrine 2001:22)
CHAPTER THREE
are obtained from the primary and secondary data sources. The data collected
data are presented by using tables followed by its analysis. Moreover, the result
of the data collected from secondary sources was analyzed to support and
of them have filled out the questionnaire and returned. This chapter is
organized in the same way the measurement Items in the questionnaire are
regard to their sexes and 20(80%) of the respondents were found to be male
whilst the rest 5(20%) of the respondents operating in the sections were female.
Thus, one can infer that there are more males in the target sections than that
of female.
In item 2 of table 1 above the age of the respondents has been described as
10(40%) of the respondents are categorized between the age of 25-35 years and
the rest 15(60%) of the respondents are categorized between the age group 35-
42 years. In this regard no respondent were found between the age categories
18-25 years and that of 45 years and above. Thus, based on this one can infer
has indicated that 5(20%) of the respondents have diploma while 20(80%) of
the respondents have first degree. However there were neither certificate
graduates nor those who have attended MSc/MA programs. From this one can
infer that most of the respondents have better academic background, which is
called professionals.
Finally in item 4 of table 1, it has been indicated that the respondents were
asked regarding the length of time they have served in the cash management
section and 5(20%) of the respondents have been in the department for the last
six months, 15(60%) of the respondents have been working in the department
for the last 1 year and the rest 5(20%) of the respondents have been in the
section for more than 1 year. It can be said that most of the respondents have
which the bank meets the cash reserve requirements in place. Thus, for the
purpose of ensuring the bank adequate deposit mobilization and honor its
to maintain 10% of its total deposit (demand or current, saving and timing
are subject to penalty. The penalty shall be assessed at a rate twice the current
average rate of interest fixed on loans and advance charged by bank from time
the report. The reserve account of the bank held in NBE from 2008/09 up to
From table 2, it can be seen that the bank has not met its requirement of
reserve in NBE. The reserve cash balance in NBE has been excess in year
2008/9 and 2012/13. But the years 2009/10, 2010/11 and 2011/12 the
reserve cash balance has been deficit and it shows that there needs to be some
or in deficit.As clearly observed from the table bank has incurred high amount
of opportunity cost due to failing to invest its idle cash with regard to excess
reserve. Therefore, the bank has must assess short-term investment
opportunities and invest its idle cash to maximize the wealth of the bank.
Disagree
Disagree
Strongly
Strongly
Neutral
No Items
Agree
Agree
Total
No % No % No % No % No % No %
1 There is a
standardized
written manual
8 32 7 28 1 4 4 16 5 20 25 100
regarding cash
control
procedures.
2 Cash control
procedures of the
bank are
5 20 3 12 2 8 12 48 3 12 25 100
adequately
communicated to
employees
3 Duties have been
adequately
segregated in your 2 8 3 12 1 4 13 52 6 24 25 100
section
4 There is no certain
individual
authorized to 13 52 5 20 1 4 3 12 3 12 25 100
handle cash
have strongly agreed, 7(28%) of them have agreed, 1(4%) of the respondents
have remained neutral, 4(16%) of the respondents have disagreed while the rest
5(20%) of the respondents have strongly disagreed to the statement. Thus, one
can infer that there is a standard manual and it can be applied as a bench
their level of agreement regarding the question that asked them cash control
the respondents have strongly agreed, 3(12%) ofthem have agreed, 2(8%) of the
disagreed while the rest 3(12%) of the respondents have strongly disagreed to
thestatement. Based on this premise one can understand that the existing
written guideline as to how to put the cash control procedure are not
adequately communicated. This, in fact, has an effect over the way employees
their level of agreement regarding the question that asked duties have been
agreed, 3(12%) of them have agreed, 1(4%) of the respondents have remained
neutral, 3(52%) of the respondents have disagreed while the rest 6(24%) of the
respondents have strongly disagreed to the statement. From this one can
deduce that the bank has hardly employed cash segregation. Thus, it will be
level of agreement regarding the question that asked them there is no certain
agreed, 5(20%) of them have agreed, 1(4%) of the respondents have remained
neutral, 3(12%) of the respondents have disagreed while the rest 3(12%) of the
deduce that the bank has a lose system in this regard. Thus, it does not
adequately put proper authorization in place so that it can make the cash
As one can see in item 5 of table 3, the respondents were asked express their
level of agreement regarding the question that asked them cheques are pre
3(12%) of them have agreed, 1(4%) of the respondents have remained neutral,
1(4%) of the respondents have disagreed while the rest 1(4%) of the
respondents have strongly disagreed to the statement. Therefore one can say
that the bank has a cash management system that will provide worthwhile
Disagree
Disagree
Strongly
Strongly
Neutral
Agree
No Items CD
Total
i_
CD
O)
<
No % No % No % No % No % No %
Custodians often
immediate
measures
shortages of vault
amount
of the custodians to
and shortage of
cashers
As one can observe in item 1 of table 4, respondents were asked to rate their
level of agreement for the question that asked themcustodians often check
have strongly agreed, 6(24%) of them have agreed, 1(4%) of the respondents
have remained neutral, 2(8%) of the respondents have disagreed while the rest
15(60%) of the respondents have strongly disagreed to the statement. From this
one can infer that custodians do not often check excess vault cash to take
immediate measures. This leaves the bank to vault cash from further abuse.
As one can observe in item 2 of table 4, respondents were asked to rate their
level of agreement for the question that asked themin cases there are shortages
of vault cash face cashers the custodians are promptly alert to fill them with
the amount and 1(4%) of the respondents have strongly agreed, 7(28%) of them
have agreed, 1(4%) of the respondents have remained neutral, 3(12%) of the
respondents have disagreed while the rest 13(52%)of the respondents have
strongly disagreed to the statement. Thus, one can deduce from this data that
there are shortages of vault cash face cashers the custodians are promptly alert
to fill them with the amount which is against the regulation of the bank.
As one can observe in item 3 of table 4, respondents were asked to rate their
level of agreement for the question that asked themthe chief supervisor always
keeps track of the custodians to check the excess and shortage of cash on the
counter cashers 5(20%) of the respondents have strongly agreed, 2(8%) ofthem
have agreed, 2(8%) of the respondents have remained neutral, 4(16%) of the
respondents have disagreed while the rest 12(48%) of the respondents have
strongly disagreed to the statement. From this one can infer that the chief
excess and shortage of cash on the counter cashers. This leaves the cash in
excess, subject to misuse by counter cashers and the shortage leaves the
Moreover branches are controlled by the head office. If branch banks hold
excess cash, they send to the Head Office . On the other hand, if branches face
shortage of cash, they will be managed to take from the Head Office. The
Office. Interbank cash transfers (cash in transits) and cash in premise are
insured with the limited amount by NIB. Also the movement of cash from one
employees concerned.
CHAPTER FOUR
case of NIB. Thus, following the student researchers has raised the four
research questions. Thus, it has primarily asked the extent to which the bank
has met the reserve requirements of NBE. Secondly it has asked how effective
it was also asked as to how effectively vault cash are handled in the bank.
In order to successfully look answer for these research questions, the student
of them filled and returned. Based on the returned questionnaires the following
was made.
4.1 Summary
Based on the presentation analysis and interpretation made in chapter three the
following are summary of the major findings.
years.
last 1 year
employees
3(52%) of the respondents have disagreed to the statement that asked
Asked about custodians often check excess vault cash totake immediate
asked themin cases there are shortages of vault cash face cashers the
chief supervisor always keeps track of the custodians to check the excess
• As it has been found out earlier that there are more male employees
The bank has not met the reserve requirement of the NBE. Thus, it has
been found deficit at one instance and remained excess at other times
responsible.
The cash management practice of the bank has been found to be poor in
• Finallythe bank has poor control over vault cash, where vault cashnot
areas of short term investment projects that will have quicker pay back
interpretation part earlier, the bank has been found to be not clearly
the custodians who are in charge of vault cash need to fill the required
Catherine, L. Bromiliw Berlin and J. Anderson (2005), Internal Auditor, Working with Audit
Committees, New Delhi: Puche Publishers Plc.
Kathrine, S. Eckhart, Windener, Johnson, F.T (2001), Internal Control. Governance in public
sector, New York:Wiley and Sons Inc.
Louis, Braiotta. John (1999).Cash Control Committee Hand Book, (3rd Edition) New York:
Wiley and Sons Inc.
Lawrence B. Sawyer (1996).The Practice of Modern Internal Cash Control, (4th Revised
Edition). Florida: Publishers Pvt Ltd.
Pastir, Joan (2007).Conflict Management and Negotiation Skills for Internal auditors, New
York:Conde Publishing.
Cash Management Practice in the Case of NIB International Bank S.C .”. The
purpose of the study is to fulfill a senior essay requirement for the Bachelor
degree on the field of Accounting at St. Mary's University. Your highly esteemed
responses for the Items are extremely important for successful completion of
my senior essay. The information that you provide will be used only for the
Finally, we would like to thank you very much for your cooperation and sparing
1. Age 18-25 ye^_| 25 -35 years J______ J 35-45 years J__________ J 45 J___ J
2. Sex
3. Educational status
Certificate J_J_ Diploma J____________ J 1st Degree J____J Masters Degree J_J PhD J_J.
the box in the column on a five point scale the extent to which you are
1. The first research question of this paper asks with regard to the
saving and timing deposits) in balance held with NBE. Thus, for the
2012/13.
DECLARATION
We, the undersigned, hereby declare that this senior essay entitled ”An
S.C” is our original work prepared under the guidance of AtoMeseretKinfe. All
sources of materials used for the manuscript have been duly acknowledged.
TesfayeShiferaw Signature_________________________________
Date of submission________________________________
ADVISOR'S DECLARATION
This paper has been submitted for examination with my appropriate approval
as university advisor.
Name MeseretKinfe
Signature________
Date____________
This work is licensed under a
Creative Commons
Attribution - Noncommercial - NoDerivs 4.0 License.
Institute of
Development Studies