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    SWIFT Update February 18, 2021


    Questions About Suppliers?

    Suppliers (also known as vendors or bidders) refer to individuals or organizations that do business with the State of Minnesota. Suppliers can view events, make bids, and review payments on the Supplier Portal.

    • For an online demo on how to use the Supplier Portal, feel free to check out the Supplier Portal video tutorial.
    • Also, check out the Supplier Resources page for additional information about suppliers and the Supplier Portal.
    • If suppliers or bidders have any questions about the Supplier Portal, please refer them to one of the Supplier Contacts below.

    Supplier Help Desk

    SWIFT Training and Resources

    The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.

    • Quick Reference Guides and Training Videos: Please check the Training and Support Resources page for the quick reference guides and training videos/ You will find reference guides covering all modules on SWIFT. We are adding new training videos in the most commonly used modules.
    • Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
    • One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email [email protected] to request a one-on-one session.

    To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars: 

    Webinars

    Date 

    Time 

    SWIFT Create, Correct and Verify Direct Journal Deposits

    February 23, 2021

    9:00 a.m. - 11:00 a.m.

    SWIFT Enter Deposits and Apply Payments for Accounts Receivable Items

    February 23, 2021

    1:00 a.m. - 2:30 p.m.

    Introduction to SWIFT Reporting

    February 24, 2021

    9:30 a.m. - 11:30 a.m.

    SWIFT Create Vouchers Overview in Accounts Payable

    February 25, 2021

    9:00 a.m. - 10:30 a.m.

    SWIFT Use Maintenance Worksheets to Manage Customer Accounts and Interactions

    February 25, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Import and Process a Contract Document Electronically

    March 2, 2021

    1:00 p.m. - 2:00 p.m.

    SWIFT Billing, Part 1

    March 3, 2021

    9:00 a.m. - 11:00 a.m.

    SWIFT Billing, Part 2

    March 3, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Budget Journal Administration

    March 9, 2021

    9:00 a.m. - 11:00 a.m.

    Introduction to SWIFT Navigation

    March 10, 2021

    9:30 a.m. - 11:30 a.m.

    Introduction to SWIFT Reporting

    March 17, 2021

    9:30 a.m. - 11:30 a.m.

    Strategic Sourcing, Part I: Create, Post, and Approve Events

    March 24, 2021

    9:30 a.m. - 11:30 a.m.

    Strategic Sourcing, Part II: Analyze and Award Events

    March 31, 2021

    9:30 a.m. - 11:30 a.m.

    SWIFT Create Purchase Orders

    April 6, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Create System-Generated Contract Documents Electronically

    April 21, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Training Guides and Resources

    You can find reference guides on all modules in SWIFT on the Training Guides and Resources page.

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
    651-201-8100, option 2 or by email  [email protected] Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. 

    Information to include with your message:

    • Issue Description
    • Business Unit
    • Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error Message Print Screen
    • Additional assistance can be found on the SWIFT Training Guide page.

    SWIFT Update Mailing List

    The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

    Printing the SWIFT Update

    • If you are experiencing issues printing this update, download a PDF version and print that version
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