All statewide systems may experience intermittent system outages during system maintenance on Saturday, May 15 and Sunday, May 16. System outages are not expected to last long, please try signing in again if you experience issues with one of the systems.
We apologize for the inconvenience.
MMB Systems Team
As part of the year-end cleanup on SWIFT, the Purchase Order Reconciliation (PO Close) job is scheduled to run Friday, May 14. The PO Reconciliation job closes purchase orders that have been fully matched by setting the Status to "Complete."
See the SWIFT Procurement Year End Processing Tips for additional information.
The PO Close job will run two additional times this year to assist in closing documents: June 30 and the hard close weekend of August 20.
Remember, you can prevent the PO Reconciliation job from closing a purchase order by selecting the "Hold From Further Processing" checkbox on the purchase order header page. You can use this checkbox if you plan on increasing the purchase order at a later date.
Just-in-time training will help you prepare for year-end close.
The Cancel and Close Purchase Orders webinar is May 18th. With SWIFT module subject matter experts to answer your questions, the webinar covers the difference between closing and canceling purchase orders and lines. You will also learn how to close a purchase order from the Buyer’s WorkBench and receive an overview of closing a purchase order referencing a contract, canceling a purchase order referencing a requisition, and closing multiple purchase orders using CSV files.
The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.
To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars:
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email [email protected] Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue.
Information to include with your message:
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