Did you know that SWIFT supplier contract and purchase order information is available to the public on the TransparencyMN website? It uses SWIFT data on an EPM Data Warehouse report. If you create contract shells in the Supplier Contracts module, you are familiar with the required Statement of Purpose field. This field is designed for the Open Checkbook part of the TransparencyMN website. Remember to write a clear, concise, and easy to understand Statement of Purpose of the contract for the public.
Here’s an example of a Statement of Purpose in the Open Checkbook.
For more information, review the Create a Supplier Contract reference guide.
SWIFT offers two different processes to help agencies manage grants depending on who is the grantee.
Outgoing Grants: The State of Minnesota is not the grantee.
A grant is a class of contract which provides the transfer of cash or something of value to a recipient to support a public purpose authorized by law. Use the SWIFT Supplier Contracts module to enter the grant as a contract.
One of the benefits of using SWIFT to enter grants is that transaction information for this grant can be viewed in any of the modules used in SWIFT.
For more information about managing outgoing grants, review the Grant Making reference guides.
Incoming Grants:The State of Minnesota is the grantee.
Use the SWIFT Grants Management module to document awards that have already been granted by an outside organization, including federal government agencies, other state agencies, and non-profit groups. In the State of Minnesota, agencies that receive federal financial assistance must track all financial activity in SWIFT. This module helps you to track the grant award and create a project to track its activities.
To learn more about using the Grants Management module, review the Grants (Incoming) reference guides.
SWIFT users may now use the new statewide cost code CET (COVID-19 Employee Testing) to track costs related to COVID-19 testing of employees.
These costs may be eligible for FEMA reimbursement, such as testing facilities, testing contracts, testing supplies in SWIFT, and personnel costs associated with testing administration in SEMA4. (Cost code use is optional but recommended.)
The SWIFT Training team offers online training through webinars, training guides, video tutorials, and one-on-one sessions.
To enroll in a SWIFT webinar, sign in to the Self Service or Admin Portal and select the Learning Management tile.
Currently, there are seats still available for the following webinars.
|
Module |
Classes/Webinars |
Date |
Time |
|
PO |
Purchase Order |
Oct 19, 2021 |
9:00 a.m. - 10:30 a.m. |
|
SC |
Supplier Contracts |
Oct 28, 2021 |
9:00 a.m. - 10:30 a.m. |
|
AP |
Accounts Payable |
Nov 09, 2021 |
9:00 a.m. - 10:30 a.m. |
|
SC |
Supplier Contracts |
Nov 16, 2021 |
9:00 a.m. - 10:00 a.m. |
|
SS |
Strategic Sourcing, Part 1: Create, Post, and Approve Events |
Nov 17, 2021 |
9:30 a.m. - 11:30 a.m. |
|
SS |
Strategic Sourcing, Part 2: Analyze and Award Events |
Nov 24, 2021 |
9:30 a.m. - 11:30 a.m. |
|
SC |
Supplier Contracts |
Dec 08, 2021 |
9:00 a.m. - 10:00 a.m. |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: [email protected]
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides page.
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